Board Meeting MinutesJune 22
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 22, 2011, at the Divernon Village Hall. Mayor Pro-Tem Tom Burke called the meeting to order at 7:00 p.m. After all in attendance recited the Pledge of Allegiance, Clerk Oldridge called roll call: Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Tom Burke “Here”, Pam Cronister “Here”, Randy Rieke “Here” Derek Hedges “Here” and Dianne Brenning “Here”. Also present Police Chief Barclay Harris and Superintendent Larry Rhodes. Mayor Rhodes arriving late.
The minutes for the June 8th regular meeting were presented. After any additions or corrections were made a motion to approve was made by T. Burke. Second R. Rieke. Motion passed 4-1. D. Hedges voting “Present”.
The bills were presented for approval. After additions and corrections motion to approve bills by R. Rieke. Second by T. Burke. Motion passed 6-0.
Mayor Rhodes recognized visitor Troy Squires on behalf of the Divernon Homecoming Committee requesting a liquor license for July 14th thru the 16th. Motion to approve the liquor license for the Divernon Homecoming for the dates of July 14th at 6pm thru July 16th at 12:00am and to waive the fees by R. Rieke. Second by P. Cronister. Motion passed 6-0.
Reggie Benton and John Calise from Benton and Associates were present to discuss the water project and get a conceptional water rate for the IEPA. J. Calise discussed the need for water rate increases after project cost are realized, competitive bidding processes and securing the loan. The increases would be needed to cover the cost of the loans and future projects needed in the water system. A User Charge Ordinance will need to be implemented. Two options were presented to the Board for review. Supervisor Rhodes questioned if the rates were based on any losses. Discussion was held on each option and the Board feels Option A would best benefit the Village at this time. Motion to accept Conceptional Option A water rate structure increase by P. Cronister. Second by T. Burke. Motion passed 6-0. R. Benton requested the Board to authorize Benton and Associates to advertise for bids. Motion to allow Benton and Associates the authorization to advertise bids for water projects by R. Rieke. Second by T. Burke. Motion passed 6-0.
Discussion was held on the meeting at the Otter Lake Water Commission. The Meeting discussed the need to remove Crypto from the water. A 24 month sampling period was done. The resolution for this issue is to use UV treatment and must be up and running by 9-30-2012. This action is in compliance with the USEPA Drinking Water Act.
Discussion was held on the Comprehensive plan and how this would be best handled. Suggestions for committee meetings were made.
Supervisor (L. Rhodes):
Superintendent Rhodes stated there were some issues with flooding at the pump station and it has been resolved.
Superintendent Rhodes presented a bid for a new mower attachment to mow ditches. The ditch bank mower is $7650.00. The Kubota mower has been causing problems and will be taken in for repairs if needed. This mower has been in service since 2004. The Board agrees to wait and see what needs to be done regarding the mover before moving forward on this matter. If necessary the Village could rent a mower as needed.
M. Layton questioned if the Community Garden could have mulch dumped at the Village Garage.
Police (B. Harris)
Police Chief Harris presented information regarding the use of golf carts and ATV’s on Village streets. The State Law does not allow golf carts or ATV’s on streets.
There are 2 applicants available for interviews by the Board. Mayor Rhodes suggested to interview at next meeting or special meeting next week.
Chief Barclay stated the pistols are in need of replacement. The cost to replace 7 pistols would be under $1000.00. The current pistols have been in service for a number of years. Motion to allow the purchase of 7 Glock 23 pistols with trade in for no more than $973.00 by P. Cronister. Second by M. Layton. Motion passed 6-0.
Motion to set a Special Board meeting on June 29th at 7 pm and Executive Session to discuss Personnel by D. Hedges. Second by M. Layton. Motion passed 6-0.
Treasurer (L. Hundley):
Nothing to report.
Public Works, Streets, Alleys, and Utilities (P. Cronister):
P. Cronister opened bids for the Sidewalk Project. One bid was received form Langhiem Concrete for $10,928.00. Motion to accept the bid from Langhiem Concrete for the amount of $10,928.00 by P. Cronister. Second by T. Burke. Motion passed 6-0.
Finance (R. Rieke):
R. Rieke stated he will look into the water rates and any losses to report to Board.
Personnel/Human Resources (D. Brenning):
D. Brenning stated the information was sent to UCI for testing.
Health & Safety (T. Burke):
T. Burke presented Flowers Sanitation Contract with corrections. Motion to approve a 2 year contract with Flowers Sanitation by T. Burke. Second by R. Rieke. Motion passed 6-0.
T. Burke reported the property at 509 S. Henrietta has been abandoned. He is presently working with the bank and will contact Public Health if necessary.
Concerns had been expressed on the safety of the Old Grain Elevator. Chief Harris will try to contact the owners and if no response a letter will be sent.
Community Development (M. Layton):
M. Layton presented the Divernon Newsletter for final approval. Discussion was held on the cost of printing and mailing. Board agrees to go forward with the newsletter.
Information was presented for a possible Circus to come to the Village. The Board does not feel this is needed at this time.
M. Layton presented information in regards to new playground equipment for the Village Square. The cost for a new slide is $3600.00. M. Layton suggested purchasing new benches around the park. Each bench would cost $403.37. Motion to purchase 8 new benches at the cost of $3175.39 by D. Brenning. Second by D. Hedges. Motion passed 6-0.
Building, Grounds and Lights and Technology (D. Hedges):
D. Hedges discussed the current contract for IT. Mayor Rhodes presented a letter from James Keys requesting new computers for Clerk and issues that are present. D. Hedges will look into other sources for IT assistance.
Mayor Rhodes attended the Citizen Efficiency Council meeting and submitted two names to be considered. The decision should be heard by July the 10th.
Motion to approve Liquor and Gaming licenses for the Corner Bar, Imo’s Bar and Grill and the Auburn Travel Center by T. Burke. Second by R. Rieke. Motion passed 6-0.
Motion to donate $50.00 to the Summer Reading Program at the Library by M. Layton. Second by R. Rieke. Motion passed 6-0.
Discussion was held on the tree trimming done by CIPS.
Complaints have been coming in on the gas stations regarding the trash and traffic. Suggestions were made to have mortgage bank put up signs and possible barricades to control traffic on the property. Also contact IDOT to remove any signs from I-55 that pertaining to these former businesses.
Motion to adjourn by M. Layton at 9:06 p.m.
Village President Village Clerk
Randy Rhodes Tracey Oldridge