Board Meeting Minutes
September 10
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday September 10, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Randy Rhodes “Here”, Tom Burke “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Superintendent Larry Rhodes, Treasurer Lucille Hundley and Administrative Assistant Jan Bowsher. Not present Police Chief Eric Kirbach.
The minutes for the August 20, 2008 meeting were presented. After any corrections or additions were made a motion to approve was made by B. Carter. Second by T. Burke. J. Caudle “Present”. Motion passed 4-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second by T. Burke. Motion passed 5-0.
Mayor Carter recognized visitor Zoning Commissioner Jeremy Rhodes requesting variance for the property at 814 S. 1st. St. The homeowners will be adding on to the front porch which will extend 7 foot over the 20 foot limit. Motion to grant a variance for the Kirby’s at 814 S. 1st. St. to extend porch as described on zoning application by B. Carter. Second by R. Rhodes. Motion passed 5-0.
Mayor Carter recognized Jeff Lemar to address a complaint regarding a trailer parked on the property. J. Bowsher explained the Ordinance regarding the issue. J. Lemar explained a family member is staying in the trailer while working in the area. J. Lemar asked if there would be any type of permit to be obtained. The Board suggested getting a variance on the property to allow the trailer to continue to be used.
Supervisor (L. Rhodes):
Supervisor Rhodes stated the problem with the pump at the truck stop that is not working to full capacity has not yet been resolved. The parts to repair both pumps are estimated at $2198.60 and will take up to 1-2 weeks for delivery.
Supervisor Rhodes suggested having a dead tree removed that is on Village property next to D. Becker’s property. There are also trees along the ball diamond that need to be trimmed. L. Rhodes will contact Carter Tree Service for an estimate on all work necessary around the Village.
The Board suggested having an estimate of cost for the critical areas of repair to the water tower.
Police:
Administrative assistant J. Bowsher reported Officers Bowsher, Stirmell, Bertoni, Pearce and Chief Kirbach attended recertification at the Pawnee Fire Department for AED/CPR.
Chief Kirbach and Officer Bowsher attended LETAC meeting in Springfield on September 8th.
Motion to purchase 2 Chevy Impalas from Jacobs Chevy in Joliet at the cost of $37925.36 and allowing the Treasurer to write the check for said purchase prior to the next Board meeting by T. Burke. Second by R. Rhodes. Motion passed 5-0.
Treasurer (L. Hundley):
Treasurer Hundley presented the monthly Treasurers report.
Motion to refund Norm Wilson $120.94 for utility services by R. Rhodes. Second by T. Burke. Motion passed 5-0.
Committee Reports
Building, Grounds and Lights (R. Rhodes):
R. Rhodes reported the street light on Corn Silk will be in place by the end of next week. The roof on the Village Garage has been completed and the window at the Village hall has been installed.
The hydrant flushing went well no problems to report.
Motion to purchase Generac Generator for the Village Hall from Rettberg’s for $12,985.00 by R. Rhodes. Second by B. Carter. Motion passed 5-0.
J. Bukantos reported the water fountain at the Village Square is need of repair.
Finance (B. Carter):
B. Carter presented a letter from AmerenCips for electric rate relief credit.
Personnel/Human Resources (B. Carter)
B. Carter presented the personnel code revisions for review.
Health & Safety (T. Burke):
Nothing to report.
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos presented 1 bid received for the sidewalk project.
1. Charles Bland Builders $13,700.00
Motion to accept bid from C. Bland for $13,700.00 for sidewalk replacement by J. Bukantos. Second by T. Burke. Motion passed 5-0.
Mayor Carter discussed the Comcast Franchise Agreement. Motion to approve Comcast Franchise agreement by J. Bukantos. Second by R. Rhodes. Motion passed 5-0.
Community Development (J. Caudle):
J. Caudle is looking into new Christmas decorations.
Old Business
Nothing to report.
B. Carter asked whom is able to add updates to the website.
New Business
Mayor Carter discussed getting legal advice regarding disconnection of utility services on rental properties for further discussion.
Motion to go into Executive Session by T. Burke at 9:07 pm.
Open Meeting Continuation
Motion to approve Executive minutes from 8-13-08 by T. Burke. Second by J. Caudle. Motion passed 5-0.
Motion to retain Dwight H. O’Keefe of Hay, Brown and Stephens as legal Counsel for the Village of Divernon Effective October 1st by J. Bukantos. Second by B. Carter. Motion passed 5-0.
Motion to adjourn by R. Rhodes at 9:27 p.m.
Wade Carter Tracey Oldridge
Village President Village Clerk