Board Meeting Minutes
Date October 22, 2008
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday October 22, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Carter “Here”, Randy Rhodes “Here”, Tom Burke “Here”, John Caudle “Here” Betty Carter “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach, Superintendent Larry Rhodes and Treasurer Lucille Hundley.
The minutes for the October 8th meeting were presented. After any corrections or additions were made a motion to approve was made by R. Rhodes. Second by T. Burke. Motion passed 5-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second by T. Burke. Motion passed 5-0.
Mayor Carter recognized representatives from AFLAC, a supplemental disability insurance benefit for employees. The benefit would be paid for by the employees if they chose to accept. Information was left for the Office Manager to contact the representatives to discuss further with the employees at a later date.
Supervisor (L. Rhodes):
Supervisor Rhodes stated the Village employees have cleaned the property at 106 E. Dodds and the home has been secured.
Supervisor Rhodes has contacted Benton and Associates regarding the water tower. Benton and Assoc. advised to start the priority work on the tower within the next year. There has been no contact from the contractor at this time.
Police:
Police Chief E. Kirbach reported one of the new vehicles is ready for patrol.
Treasurer (L. Hundley):
Treasurer Hundley presented the Annual Treasurer’s Report for the Board to review. The monthly expenditures were also presented.
Motion to approve the Annual Treasurer’s Report for publication by B. Carter. Second by J. Bukantos. Motion passed 5-0.
Committee Reports
Building, Grounds and Lights (R. Rhodes):
Bids for the new police garage were presented and opened. Motion to accept the bids and to have them sent to the Village Engineer for final approval by R. Rhodes. Second by T. Burke. Motion passed 4-1.
J. Bukantos voting “No”.
Police Chief E. Kirbach presented a plaque to Officer J. Bowsher for her outstanding work during the past year as Administrative Assistant for the Village of Divernon.
Finance (B. Carter):
B. Carter presented the Tax levy Ordinance for Approval. Motion to approve the Tax Levy Ordinance
and the Sewer Bond Abatement by B. Carter. Second by T. Burke. Motion passed 5-0.
Personnel/Human Resources (B. Carter)
Motion to approve the Personnel Code Ordinance by J. Bukantos. Second by T. Burke. Motion passed 5-0.
Health & Safety (T. Burke):
T. burke reported a certified letter sent to the homeowner at 106 E. Dodd St was received. A bill will be sent certified mail for the cleanup done by the Village of Divernon and if there is no response a follow up will be made by the Village Attorney.
The property at 209 W. Dodd is still not cleaned up. The homeowner has received a certified letter. T. Burke has discussed with the homeowner and the area is to be cleaned.
Mayor Carter presented a letter from the acting Zoning Administrator regarding property at 37 W. Lewis. A building permit was not obtained for an awning to be placed on the property. Discussion was held in regards to the permit fees to be charged. R. Rhodes “yes”, T. Burke “yes”, J. Caudle “yes”, B. Carter “yes’, J. Bukantos “yes”. R. Rhodes suggested a $50.00 fine and the cost of the permit. Motion to send letter to pay permit fee and fill out the permit forms, if not paid within 5 business days a fine of $50.00 will be assessed made by R. Rhodes. Second by J. Caudle. Motion passed 5-0.
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos presented the Identity Theft Prevention Program Ordinance. J. Bukantos suggested having the Office Manager placed as the program manager. Motion to adopt the Identity Theft Prevention Program as provided by IMUA and appoint the Office Manager and as the Program Administrator by B. Carter. Second by J. Bukantos. Motion passed 5-0.
Community Development (J. Caudle):
J. Caudle reported the cost of the Christmas decorations will be higher than previously approved. Motion to approve cost of $2500.00 for purchase of Christmas decoration by R. Rhodes. Second by J. Bukantos. Motion passed 4-1. B. Carter voting “No.”
Old Business
Discussion was held regarding a dog fine that has not yet met the obligations of the arrangements.
A letter will be sent to resolve the issue.
New Business
UCB is requesting the Village to adjust the water bill due to the excessive cost of watering the new lawn. Suggestions were to have a onetime adjustment on the sewer fee. Motion to waive the sewer fee for a 1 month adjustment to UCB by B. Carter. Second by J. Bukantos. Motion passed 3-2. T. Burke voting “No”. R. Rhodes Voting “No”.
Motion to move the meeting date of November 26th to Monday November 24th due to the Holiday by T. Burke. Second by J. Bukantos. Motion passed 5-0.
Wade Carter Tracey Oldridge
Village President Village Clerk
Minutes go here.