Board Meeting MinutesOctober 27
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday October 27, 2010, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, The Clerk called roll call: Acting Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Kelly Horn “Here”, Tom Burke “Here”, Randy Rieke “Here”, and Dianne Brenning “Here”. Also present Superintendent L. Rhodes, Chief E. Kirbach, and Treasurer L. Hundley. Arriving late Joe Bukantos.
The minutes for the October 13th regular meeting were presented. After any additions or corrections were made a motion to approve was made by M. Layton. Second by T. Burke. Motion passed 5-0.
The bills were presented for approval. Motion to approve bills by R. Rieke. Second by K. Horn. Motion passed 5-0.
Acting Mayor Rhodes recognized visitor David Elston to discuss the property at the corner of State and South. Acting Mayor Rhodes stated the issue is in litigation and at the present time there has been no word from the Attorney regarding this matter.
Supervisor (L. Rhodes):
Nothing to report.
Chief Kirbach stated he is reviewing applications for the part time officer position.
Treasurer (L. Hundley):
Treasurer Hundley stated the Village received a check of $5216.00 from Illinois Jobs Now for the MFT Funds.
Treasurer Hundley presented the Annual Audit for review. R. Rieke to have the Auditor available at the next meeting to answer any questions.
The Annual Treasurer’s report was presented for approval. Motion to approve the Annual Treasurer’s report for FY10 by R. Rieke. Second by T. Burke. Motion passed 6-0.
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos stated the remaining sidewalk work will begin next week. J. Bukantos has received the updated specs for sidewalks from Benton and Associates. There will be an additional 50ft of sidewalk added to current residential sidewalks to be completed.
Finance (R. Rieke):
R. Rieke stated the Tax Levy Ordinance draft will be available for the next Board meeting.
Personnel/Human Resources (K. Horn):
K. Horn contacted R. W. Troxell regarding the employees insurance that will need to be renewed the 1st of the year.
Health & Safety (T. Burke):
T. Burke discussed the Sangamon County Health Departments decision on the Caughlin property. Mr. Caughlin has 30 day to comply or fines will be assessed. The date for completion is 11-18-10.
T. Burke presented a bid for removal of trees at 100 E. Dodd for the amount of $375.00. Motion to approve the amount of $375.00 for Carters Tree Service to remove trees at 100 E. Dodd by T. Burke. Second by M. Layton. Motion passed 6-0.
Community Development (M. Layton):
M. Layton is working on publishing the Village survey.
M. Layton has been discussing the sign for the corner of Brown and Third Streets with the Lion’s Club. They would like to help with the cost of the sign.
Building, Grounds and Lights (D. Brenning):
D. Brenning will be contacting Tru-Green Lawn Care to discuss the contract with the Village.
A request was made to have a new flag placed at the Depot.
Discussion was held on the cost of pick up for yard waste. L. Rhodes stated the fees were set up by a past Board to recoup some of the expenses. Questions were raised if the public would use the bags more if the Village did not charge the fee for them.
Acting Mayor Rhodes presented the existing five year plan for the Board to review.
Acting Mayor Rhodes presented a commercial building permit for Weidner Refrigeration. Motion to accept the commercial building permit in the amount of $66,000.00 for Weidner Refrigeration and to pay the fee of $250.00 for the permit by M. Layton. Second by K. Horn. Motion passed 6-0.
Motion to go into Executive Session by M. Layton.
Open Meeting Continuation
Discussion was held on the reimbursement to the TIF Fund from the General Fund.
Motion to provide full time employees an end of the year bonus, in lieu of raises, to be determined at a later date and a 25 cent per hour increase for part time employees which will be retroactive back to June by J. Bukantos. Second by D. Brenning. Motion passed 6-0.
Motion to adjourn by M. Layton at 9:04p.m.
Randy Rhodes Tracey Oldridge
Acting Mayor Village Clerk