Board Meeting MinutesMay 23
Minutes May 23, 2012
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, May 23, 2012, at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 7:00 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Melissa Layton “Here”, Pam Cronister “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance were Police Chief Barclay Harris, Treasurer Lucille Hundley and Superintendent Larry Rhodes.
A motion was made by Cronister to approve the minutes of May 9, 2012. Baer seconded and the motion passed 4-0. Layton voting present.
Brenning presented the Village bills with a motion that they be approved after adding a bill to Benton and Associates. After Hedges seconded the motion, it was approved 5-0.
Reggie Benton of Benton and Associates was in attendance to present several items to the Board.
He presented an engineering agreement for the upcoming Safe Routes to Schools program to improve sidewalks. Once approved by the village, the agreement will need approval from the Illinois Department of Transportation. A motion was made by Cronister and seconded by Baer to approve the engineering agreement at a cost of $17,500.00. The motion was approved 5-0.
Benton then presented the third pay request for Contract “B” to C. E. Clark and Sons Construction for $50,900.85 for work on the water line replacement project. A motion was made by Baer and seconded by Hedges to approve the pay request. The motion passed 5-0.
Benton then presented two DCEO grant payment authorizations to go towards the pay request. The Village had received two grants for the water projects, one for $15,000.00 and the other for $214,000.00. The $15,000.00 grant needs to be used by May 31, 2012. A motion was made by Cronister and seconded by Layton to authorize a grant payment of $14,592.20 from the $15,000.00 grant to the pay request. The motion was approved 5-0. $407.80 had been used from the grant previously. A motion was made by Hedges and seconded by Brenning to authorize a grant payment of $36,308.65 from the $214,000.00 grant to the pay request. The motion was approved 5-0.
Benton next presented the Board with Change Order #1 for Contract “A” for the water tower painting project. It has been decided that painting the tank with a two toned scheme will reduce the appearance of mildew on the bottom portion of the tank. This change will increase the cost of the project by $6000.00. A motion was made by Layton and seconded by Brenning to approve Change Order #1 for Contract “A”. The motion was passed 5-0.
Benton and Superintendent Rhodes had recently inspected the Village streets to determine which will require maintenance and qualify for Motor Fuel Tax funds. A motion was made by Cronister and seconded by Layton to approve the engineering agreement and maintenance program for the MFT funds. The motion was approved 5-0. A motion was then made by Hedges and seconded by Baer to approve a resolution for maintenance of streets and highways for a total not to exceed $66,000.00. The motion was approved 5-0.
Benton then updated the Board on the Capital Improvement Plan. The next workshop on the Capital Improvement Plan will be at the Village Hall on Wednesday, June 6, 2012 at 6:00 p.m.
Larry Rhodes updated the board on the progress of the water line replacement project. All services on Lincoln Street have been installed and the old main will now be abandoned. Services have yet to be put in on the last portion of the job. He reported that his crew had cut grass at the residences at 333 S. State and 609 S. State which have allowed their properties to become overgrown. They will be billed by the Village and a lien put on the properties. The water line replacement contractor reported that someone had taken a large amount of their rock. The police department will look into the matter.
Chief Harris reported that Officer Hodson recently completed the officer survival class and Officer Barrington had completed the first portion of a crash investigation class. Officer Daily has recently returned from a tour in Afghanistan. Harris is getting estimates on a door replacement for the Village Hall and for a concrete walk between the Village Hall and the Police garage. He has not received any information on the grant requests for a new vehicle or vests for the officers. He also reported that many of the unlicensed vehicles have been removed from the streets and continues to be an ongoing matter.
Streets, Alleys, and Utilities:
Nothing to report.
Nothing to report.
Nothing to report.
Health and Safety:
Rhodes received a bid from Carters Tree service to remove three trees from Village property at a total cost of $2150.00. A motion was made by Layton and seconded by Hedges to accept the bid. The motion was approved 5-0. The Board discussed financing the ongoing recycling program and the Village wide cleanup day. There was also a discussion concerning the property at 312 S. Lincoln that had a fire some time ago and the status of the clean up.
Layton is working on updating the Village website. L. Rhodes will be putting out American Flags for the Memorial Day holiday. The flower pots on the square will be put out soon. Letters will go going out to several properties in violation of the nuisance ordinance.
Building Grounds and Lights:
Nothing to report.
The Masonic Lodge dedication will be June 9, 2012 at 1:00 p.m. The Village received a thank you from Doug Graven for the ad purchased in the Superfan Shootout booklet.
The Citizens Efficiency Commission has requested information on health and life insurance costs of municipalities. The Village will supply the commission with this information. The prevailing wage ordinance will be addressed at the first meeting in June.
Motion by Layton to adjourn at 8:44 p.m.
Randy Rhodes Rodney Molnar
Village President Village Clerk