Board Meeting Minutes
May 12
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday May 12, 2010, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Acting Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Kelly Horn “Here” Tom Burke “Here”, Randy Rieke “Here”. Also present Police Chief Eric Kirbach, Superintendent Larry Rhodes and Treasurer Lucille Hundley. Not present Michelle Bennett and Joe Bukantos.
The minutes for the April 28th regular meeting were presented. After any additions or corrections were made a motion to approve was made by K.Horn. Second by M. Layton. Motion passed 3-1. T. Burke voting “Present”.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by R. Rieke. Second by K. Horn. Motion passed 4-0.
Acting Mayor Rhodes recognized visitors Troy Squires on behalf of the Divernon Homecoming Committee requesting a temporary liquor license for the homecoming. The license would be in effect for July 15 at 6pm.to July 17th at 12 am. Motion to approve the liquor license for the Divernon Homecoming Committee and waive fees by T. Burke . Second by R. Rieke. Motion passed 4-0.
Reggie Benton of Benton and Associates was present to discuss the upcoming road maintenance to be completed in FY 11. Discussion was held on areas in need and what types of rock to be used. There is a concern due to the heavier amount of traffic through the Village. R. Benton also presented a Maintenance Agreement and a Resolution for the Board to review. Discussion was held on the future project involving the I-55 bridge improvements and the frontage road improvements. K. Horn questioned if MFT Funds could be held for future projects. The Funds can also be set aside in funds that create interest. The Board discussed the future project set for the Frontage Road and the I-55 Bridge. Motion to approve the Municipal Estimate of Maintenance Cost not to exceed 53,525.00 by K. Horn. Second by M. Layton. Motion passed 4-0.
Motion to pass Resolution for Maintenance of Streets and Highways not to exceed 55,000.00 by K. Horn. Second by T. Burke. Motion passed 4-0.
Motion to approve the Municipal Engineering Agreement with Benton and Associates by M. Layton. Second by R. Rieke. Motion passed 4-0.
R. Benton suggested an extension of permit for the upgrades for the water system is about to expire. R, Benton suggested to have an extension done for 1 year. A Deco grant for $15,000.00 is available and R. Benton suggested going ahead with the grant at this time to do work necessary. The monies from the Stimulus package have not been released.
Supervisor (L. Rhodes):
Supervisor Rhodes stated the aeration system at the water treatment plant is in need of replacement. The aerator has been rebuilt in the past. An estimate was presented to replace for $5700.00 to $6200.00. M. Layton suggested to look in to possible solar power or energy efficient aerators to possible receive grants. There are grants available and need to be submitted by June 11. The notification would not be available until August. If need arises for the aerator to be replaced it was suggested to proceed with repairs.
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Supervisor Rhodes stated the high pressure gas valve is in need of replacement. Due to the age of this gauge it will be necessary to replace with the upcoming increase expected in usage. Supervisor Rhodes will get an estimate.
Police:
Acting Mayor Rhodes presented a letter that complimented Officer Bowsher for going above and beyond the call of duty and assisting a stranded drive on I-55.
Discussion was held on complaints regarding the Village Square and the use of 4-wheelers in town.
Treasurer (L. Hundley):
Treasurer Hundley presented the Monthly Treasurer’s report.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
Nothing to report.
Acting Mayor R. Rhodes updated the progress of the ADA suit from the Attorney General’s office. There are areas that need to be addressed to bring them up to code. These areas were previously completed. J. Bukantos will contact the Railroad to do the updates for the crossings. Acting Mayor Rhodes stated a letter will be sent by the Attorney General’s office with final suggestions.
Finance (R. Rieke):
Nothing to report.
Personnel/Human Resources (K. Horn):
K. Horn stated the deadline for the Safe Routes to School Program is set for 11-1-10.
Health & Safety (M. Bennett):
Nothing to report.
Acting Mayor Rhodes presented the Sangamon County Animal Agreement. Motion to approve the Sangamon County Animal Control Agreement for the amount of $961.37 by T. Burke. Second by K. Horn. Motion passed 4-0.
Community Development (M. Layton):
M. Layton stated the Chamber of Commerce meeting is set for June 7th.
M. Layton stated the Village garage sales and clean up went well.
M. Layton is requesting any changes for the survey presented to the Board at the last meeting be available at the next Board meeting.
M. Layton presented a letter from Peggy Jones with donations for the water usage at the Community Garden. The donations will be credited to the water bill for the garden.
M. Layton attended the SSCRPC meeting regarding grants available for such items as energy efficient upgrades, employment opportunities and historical buildings. K. Horn will assist M. Layton with further look into these grants.
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Building, Grounds and Lights (T. Burke):
Nothing to report.
Old Business
Nothing to report.
New Business
Acting Mayor Rhodes presented a request for an ad in the Divernon Homecoming book. Motion to place a full page ad for $60.00 by M. Layton. Second by T. Burke. Motion passed 4-.0
Motion to place an ad in the paper for 2010 Graduation for $37.50 by M. Layton. Second by T. Burke. Motion passed 4-.0
Motion to adjourn to go into Executive Session to discuss Personnel by K. Horn at 8:54pm.
Open Meeting Continuation
Motion to approve changes to Personnel Code by M. Layton. Second by K. Horn. Motion passed 4-0.
Motion to adjourn by M. Layton at 9:03 p.m.
Randy Rhodes Tracey Oldridge
Acting Mayor Village Clerk