Board Meeting Minutes
March 9
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday March 9, 2011, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 p.m. After all in attendance recited the Pledge of Allegiance, Acting Clerk called roll call: Acting Mayor Rhodes “Here”, Melissa Layton “Here”, Kelly Horn “Here”, Tom Burke “Here”, Randy Rieke “Here”, and Dianne Brenning “Here”. Also present Treasurer Hundley and Chief Barclay Harris. Not present Superintendent Larry Rhodes, Clerk Tracey Oldridge, Dianne Brenning and Joe Bukantos.
The minutes for the February 23rd regular meeting were presented. After any additions or corrections were made a motion to approve was made by T. Burke. Second M. Layton. Motion passed 4-0.
The bills were presented for approval. After additions and corrections motion to approve bills by R. Rieke. Second by T. Burke. Motion passed 4-0.
Supervisor (L. Rhodes):
Nothing to report.
T. Burke reported that rock had been applied at 324 S. Lincoln St.
Police (B. Harris)
Police Chief Harris reported he attended an ILEAS Conference this past week. Also, he reported that Officer Hogeland checked into an unlicensed tattoo parlor and that Officer Mario Catarinchia will be attending range class.
Chief Harris stated he is reviewing the patrol cars and other equipment potentially needing repair.
Treasurer (L. Hundley):
Treasurer Hundley presented the monthly Treasurer’s report.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
Nothing to report.
Motion to approve the Panhandle Eastern Pipeline Continuation of Small Customer Agreement No. 11500 thru 3/31/2012 was made by K. Horn. Second by T. Burke. Motion passed 4-0.
Finance (R. Rieke):
R. Rieke requested budgetary information be considered for upcoming appropriations ordinance.
Also, agreed to contact Lawrence Travis & Co. with regards to retaining them as the Village audit firm this year.
Personnel/Human Resources (K. Horn):
K. Horn reports James Keys will be sending a six-month contract for review and approval on his computer maintenance services.
Horn also reports Ron Killian met with ICC on the drug and alcohol policy and was told it will not be acceptable in its current form: and he is trying to adapt it accordingly. It appears the Village will have to find a new testing service and develop a much more detailed report based on a roughly 150-point audit test. Rhodes stated he would check with other communities to see how they are adapting to
changes.
Horn reminded the Board annual reviews are coming up.
Health & Safety (T. Burke):
T. Burke reported he has a walk through inspection of the property at 224 S. 1st. St. with the county inspector on March 14, 2011. Other problem properties were discussed.
T. burke stated he will have waste contract bid proposal at the March 23rd meeting.
Community Development (M. Layton):
Dates for the Village wide garage sale and clean up were established as May 7th and May 14th respectively. M. Layton will contact Flowers Sanitation regarding clean up day.
The Board agreed to allow Auburn High School volleyball program to hold a car wash at the Village Hall on April 16, 2011.
Layton reported she has found new flower pots for the square and it was agreed by the Board she should purchase them.
The Board agree to implement a New Business Application.
Building, Grounds and Lights (D. Brenning):
Designer Landscaping contract renewal for lawn cared at the Village Hall was left for review and a motion was made by K. Horn to accept the contract. Second by M. Layton. Motion passed 4-0.
Old Business
Nothing to report.
New Business
Acting Mayor Rhodes presented announced the Proclamation of Herman’s Garage Day on March 19, 2011 to commemorate the 50th anniversary of the business.
M. Layton made the motion to approve the liquor license applied for 228 S. 1st. Second by T. Burke. Motion passed 4-0.
Post office rules will necessitate raising the petty cash funds to $300.00. A motion to raise the petty cash fund to $300.00 with Treasurer Hundley approved to issue checks to replenish the fund was made by K. Horn. Second by M. Layton. Motion passed 4-0.
Acting Mayor Rhodes presented a “Thank You” from the Auburn High School After Prom for the Village donation.
Motion to adjourn by M. Layton at 8:27 p.m.
Randy Rhodes Randy Rieke
Acting Mayor Acting Clerk
.