Board Meeting Minutes
March, 24The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday March 24, 2010, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Acting Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Kelly Horn “Here”, Tom Burke “Here”, Randy Rieke “Here”, and Michelle Bennett “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach and Superintendent Larry Rhodes. Not present Treasurer Lucille Hundley.
The minutes for the March 10th regular meeting were presented. After any additions or corrections were made a motion to approve was made by M. Bennett. Second by T. Burke. Motion passed 6-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by R. Rieke. Second by M. Bennett. Motion passed 6-0.
Supervisor (L. Rhodes):
Supervisor Rhodes discussed the need for summer help. L. Rhodes suggested having 2 part-time employees. Larry Belford will be available only on as needed basis. The other to help with yard waste pick up and general needs. Discussion was held regarding raising the weight limit of yard waste bags. The Board agreed to keep the limit to 10 lbs. There will be an ad placed for the other part-time position.
K. Horn discussed a letter received from John Hickman regarding drug testing. ICC will be requiring 2 persons within the employee pool to be certified in reasonable suspicion. The law requires a Supervisor and 1 employee. Suggestion was for the Gas Operator to also take the certification. Training will be available in Springfield on April 16th at a cost of $350.00. Motion to approve sending Larry Rhodes and Ron Killiam to attend the ICC Drug and Alcohol Reasonable Suspicion Course required by the State of Illinois for the amount not to exceed $500.00 by K. Horn. Second by T. Burke. Motion passed 6-0.
Police:
Chief Kirbach presented the monthly activities report.
Acting Mayor Rhodes presented a notice regarding speeding in the alleyways. The notice will be posted at the Village Hall and published in the newspaper and on the Village web-site stating speed limits.
M. Layton stated a request has been made to block the street on West side of the Village Square for an upcoming graduation party. This request was denied.
Treasurer (L. Hundley):
Nothing to report.
Acting Mayor R. Rhodes presented information regarding the State Sales Tax amount received will be decreasing from 10 to 7% if the recommendation from the Governor goes through.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
Nothing to report.
Finance (R. Rieke):
R. Rieke is working with Don Becker on the Grant for the Depot.
There have been 2 bids received from accountants for the Village’s annual audit. There are other bids pending.
R. Rieke presented the worksheets for the FY 11 Budget.
Personnel/Human Resources (K. Horn):
K. Horn discussed the fees for the building permits. Information was presented from others Municipalities and the fees charged. Suggestions were made to have a fee schedule more in line with economic needs. Residential fees remain the same with a $200.00 max., business done by the square footage or a flat fee of $500.00 plus tap fees. Other suggestions were for Commercial/Business $250.00 and Industrial $500.00 plus tap fees. The issue was tabled for further discussion.
Safe Route to School Committee held a meeting on March 24th at the Village Hall. The next meeting will be on April 13th and more information will be available at the next Board meeting.
K. Horn is looking into software for an electronic filing system for the Village business for less than $100.00. this will allow the information to be placed on the web-site. The office manager will look into a demo.
Health & Safety (M. Bennett):
M. Bennett stated the information on the property at 209 E. Dodd has been sent to the Village Attorney.
Flowers Sanitation is available for the upcoming Village Wide Clean up. Motion to hire Flowers Sanitation for use during the Village Wide Clean up by M. Bennett. Second by J. Bukantos. Motion passed 6-0.
The property at Kenney and 1st Streets will be inspected by the Sangamon County Health Department. This is scheduled for April 9th at 3:30
Discussion was held on possible grants for ESDA services for new radios through the County.
Building, Grounds and Lights (T. Burke):
Nothing to report.
K. Horn stated the Auburn Athletic Association would like to use McMurray Ball field. The Board agrees to allow the field to be used by the association.
T. Burke requested a donation for the Girl Scouts Easter egg hunt. Motion to donate $50.00 to the Girl Scouts for the Easter egg hunt by M. Layton. Second by K. Horn. Motion passed 6-0.
Community Development (M. Layton):
M. Layton is continuing to work on grant information.
Discussion was held regarding charging a fee for the Village Wide Clean up to offset cost of this service. Suggestions were made of fee per truck or a flat fee for the day. Also suggesting having a
surcharge added to the utility bills for a minimal amount, rendered throughout the year. The issue was
tabled for further discussion.
Old Business
Acting Mayor Rhodes stated the Mitigation for the Flood buyout has been completed and closed out.
Discussion was held regarding the zoning for the property on the East side of the highway. A Variance hearing is scheduled for April 14, 2009 at 7 pm.
The Board discussed the gaming license fees due to the changes in the laws and the limitation of the amount of games available in businesses.
New Business
Acting Mayor Rhodes discussed the placement of public information signs. They are to be placed in front of the Village Hall and are allowed to be placed for 6 days maximum with the sign being no larger than 4x6.
Motion to adjourn by M. Layton at 9:04 p.m.
Randy Rhodes Tracey Oldridge
Acting Mayor Village Clerk