Board Meeting Minutes
June 9
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 9, 2010, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Acting Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Kelly Horn “Here”, Tom Burke “Here”, Randy Rieke “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach, Supervisor Rhodes and Treasurer L. Hundley. Not present Michelle Bennett.
The minutes for the May 26th regular meeting were presented. After any additions or corrections were made a motion to approve was made by T. Burke. Second by R. Rieke. Motion passed 4-1. K. Horn voting “Present”.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by R. Rieke. Second by K. Horn. Motion passed 5-0.
Acting Mayor Rhodes recognized visitor Harold Whitnall to discuss the building at the corner of State and South Streets. The owner is building a garage and there is concern on the size of the building and what the property will be used for. Acting Mayor Rhodes will check with the Zoning Administrator to determine if the building meets the codes in the Zoning Ordinance.
Rick Cennings requesting liquor license for the new business to open at 201 S. 1st Street. An application was provided.
Supervisor (L. Rhodes):
Supervisor Rhodes presented bids opened on June 8th at 1pm for the street maintenance. There was 1 bid received from IRC for $26,122.16. This bid is 2% higher than the engineer’s estimate of cost. Work will begin when feasible in June. Motion to accept bid from IRC for the amount of $26,122.16 by K. Horn. Second by M. Layton. Motion passed 5-0.
Supervisor Rhodes stated a complaint was made regarding the grass clipping that are piled up at the end of Corn Silk Lane. This area is Village property. A letter will be issued to the violator.
Supervisor Rhodes and Gas Manager Ron Killam attended the Gas Alliance meeting. The Gas Association recommended retaining the gas meter insurance cost for this year and increasing the cost next year.
Bids for tree removal were presented for approval. There are 6 trees on Village property to be cut down. The estimate from Carter Tree Service is $3,350.00. Motion to approve bid for tree removal by Carter Tree Service for the amount of $3,350.00 by T. Burke. Second by R. Rieke. Motion passed 5-0.
Police:
Police Chief Kirbach reported on violations.
Officer Charles Allen has completed all his requirements and is working alone.
Treasurer (L. Hundley):
Treasurer Hundley presented the monthly Treasurer’s report.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos reported on the sidewalk project. There are a number of curbing that are in need of repair
to bring them up to the ADA standards. Discussion held on the areas that have been done in the past.
Finance (R. Rieke):
R. Rieke discussed the FY 11 budget. The Appropriations Ordinance should be ready for the next Board meeting. Discussion was held on projects slated for the future and the issues facing the budget.
Personnel/Human Resources (K. Horn):
K. Horn reported on the computer updates for the office. Suggestions were made to have computer purchased locally and have programs installed by the Village computer consultant.
K. Horn stated the Safe Routes to School grant will be finalized and submitted by October 1st 2010. A walk to school is planned for the first week of the new school year. This information is need for the grant proposal.
K. Horn will be looking into holding the Safety Rodeo for bicycles with the Police Department at Safe Place.
Health & Safety (M. Bennett):
Nothing to report.
Acting Mayor Rhodes stated Michelle Bennett is resigning her position with the Village Board effective 6-8-10. T. Burke will take over the duties of the Health and Safety Committee. Acting Mayor Rhodes will have an ad placed for anyone interested in the open position on the Board.
Mayor Rhodes presented a letter received alerting residents of roofing scams. The Village Building Codes need to be addressed and updated to meet needs.
Community Development (M. Layton):
M. Layton presented the community survey for approval. The final draft will be ready for approval at the next Board meeting.
M. Layton stated the Lion’s Club has suggested helping the Village with the cost of a new community sign outside the Village Hall.
Building, Grounds and Lights (T. Burke):
T. Burke discussed the recycling bin. At the present time it is being dumped 3 times a month at a cost of $100.00 per dump. There have been problems with illegal dumping in the recycling bin that need to be addressed. Suggestion to have the bin moved to the Sewer Station where there is surveillance. Suggestions were made to place an ad in the South County publications to remind public that the bin is for recycling only.
Old Business
Nothing to report.
New Business
Nothing to report.
Motion to adjourn by M. Layton at 8:56 p.m.
Randy Rhodes Tracey Oldridge
Acting Mayor Village Clerk