Board Meeting Minutes
Date June 25
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 25, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:01 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter “Here”, Gretchen Henson “Here”, Tom Burke “Here”, Randy Rhodes “Here”, John Caudle “Here”, Betty Carter “Here”. Also present were Supervisor Rhodes and Administrative Assistant Jan Bowsher. Arriving late Joe Bukantos.
The minutes of the regular Board meeting on June 11, 2008 were presented. After reviewing and any correction made a motion to approve was made by B. Carter and second by J. Caudle. Motion passed 4-1. G. Henson voting “Present”.
The monthly bills were presented for approval. Motion to donate $500.00 to the Divernon Township Library for the summer reading program by B.Carter. Second by T. Burke. Motion passed 4-1. G. Henson voting “No”. After additions and corrections were made, motion to approve bills by B. Carter. Second by R. Rhodes. Motion passed 5-0.
Mayor Carter recognized visitors Jake Rettberg and Dennis Ross from the Otter Lake Water Commission. They reported that there will be an increase in the water rates effective October 1, 2008 at a rate of 5% and a second increase effective October 1, 2009 also for 5%. This increase is necessary for improvements to be made to the water treatment plant. The project is slated to begin later this year.
Mayor Carter recognized Jane Hubbard. J. Hubbard wished to thank everyone involved in the repairs to the ditch in Hi Acres Subdivision. The improvement is very much appreciated.
Supervisor(L. Rhodes):
Supervisor Rhodes stated that he has located a vehicle for the Gas Operator at Bob Ridings. Motion to purchase vehicle from Bob Riding in Taylorville for the amount of $18,985.00 by B. Carter. Second by T. Burke. Motion passed 6-0.
Police
Administrative Assistant Bowsher stated most of the Ordinance violations have been resolved.
Administrative Assistant Bowsher stated a dog biting of a person and another animal has occurred and a fine amount needs to be determined for this violation. Motion to fine the dog's owner $250.00 for a dog biting and attacking another animal and 2 persons by T. Burke. Second by R. Rhodes. Motion passed 5-1. J. Bukantos voting “No”.
J. Bowsher suggested considering a dog catcher position to be shared with Pawnee, who are also having difficulty finding a dog catcher. Details of the agreement will be worked out and an ad will be placed for the position if and when a agreement is reached.
Treasurer's Report
Mayor Carter stated the DECO Grant has been signed but has not heard when we will be receiving the funds.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes opened the Bids for the roof repairs on the sewer treatment plant.
- Mike Bolash $3120.00
- Steve Becker- $2650.00
- Norman Wilson- $2525.00
- Charles Bland- $2850.00
Motion to accept bid of $2525.00 from Norman Wilson by R. Rhodes. Second by T. Burke. Motion passed 6-0.
R. Rhodes presented a bid from Capital City Sign for a new sign to be placed at the Sewer Treatment Plant. Motion to accept bid from Capital City Sign and Design, Inc. for $190.00 by B. Carter. Second by J. Bukantos. Motion passed 6-0.
R. Rhodes stated there is a need for an additional radio set up at the fire station when there is a weather alert. The current radio can not be used if the siren is in use. B. Carter stated there are funds available in the ESDA account. Motion to purchase additional radio for the amount of $370.49 for the Fire Station by B. Carter. Second By R. Rhodes. Motion passed 6-0.
R. Rhodes presented a bid from Bolash Roofing and Construction for a Conklin roof to be placed on the Public Works Garage. Motion to accept bid from Bolash Roofing for the amount of $8356.00 to repair roof on the Public Works Garage and Equipment Building by R. Rhodes. Second by J. Bukantos. Motion passed 6-0.
R. Rhodes has spoken to Craig Ladage regarding the new Police Garage and he is working on the specifications. As soon as they are available and approved, then an ad will be placed for bids.
Finance
B. Carter presented a draft of the Appropriations Ordinance for the Board to review.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Health & Safety (T. Burke):
T. Burke stated a complaint has been made regarding the stop sign at the corner of State and Dodd streets. The problem is being addressed. Discussion was held to determine problems with homeowners planting trees and plants on Village property.
Public Works,Streets,Alleys and Utilities(J. Bukantos):
J. Bukantos stated applications are being taken for the sidewalk replacement program. The deadline will be July 9th.
J. Bukantos and Supervisor Rhodes meet to discuss the sidewalk crossing at the railroad tracks. The Village should be able to repair with asphalt.
Community Development(J. Caudle):
J. Caudle stated the pots have been purchased for the Village Square beautification project. B. Carter and J. Caudle will be meeting to purchase flowers.
Old Business
Mayor Carter stated Village Attorney Roger Rutherford is working on the changes to the Emergency Snow Route Ordinance and also with DNR and IEMA regarding the flood buyout audit.
New Business
Clerk Oldridge presented 5 liquor and 4 gaming licenses for renewal. Motion to approve all licenses for renewal by T. Burke . Second by J. Caudle. Motion passed 6-0.
Mayor Carter stated in order to change the Zoning Ordinance to allow the Village Board to approve all Commercial building permits there must be a Public Hearing held. Motion to hold a Public
Hearing on July 23, 2008 at 6:30 P.M. At the Village Hall to Amend the Zoning Ordinance by R. Rhodes. Second By J. Bukantos. Motion passed 6-0.
Motion to adjourn at 9:02 P.M. By G. Henson.
Wade Carter Tracey Oldridge
Village President Village Clerk