Board Meeting Minutes
June 23
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 23, 2010, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Acting Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Tom Burke “Here”, Randy Rieke “Here”, Joe Bukantos “Here”. Also present Supervisor L. Rhodes. Not present Chief E. Kirbach and Treasurer L. Hundley. Arriving late K. Horn.
The minutes for the June 9th regular meeting were presented. After any additions or corrections were made a motion to approve was made by T. Burke. Second by M. Layton. Motion passed 4-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by R. Rieke. Second by T. Burke. Motion passed 4-0.
Acting Mayor Rhodes recognized visitor Brian Spelman representing the Fire Department. The department is requesting a generator for the building. This is a designated EOC/ESDA Headquarters. The Department is requesting the Village pay for ½ the cost of the generator. Estimates were given in the past for $16,000.00 to $18,000.00. The new bid is for $16,165.00 in the past. This generator is necessary to provide shelter for individuals needing assistance during power outages and natural disasters. The issue was tabled for further discussion.
Cheryl Dambacher was present to discuss the water flow on Corn Silk. Discussion was held on a comprehensive plan to place catch basins in the area. Supervisor Rhodes discussed future plans to place a possible ditch on the south side of Madison Street to the Railroad tracks and other possible options. Supervisor Rhodes to contact Benton and Associates to evaluate area.
Harold Whitnall was present to discuss a garage being built at the corner of State and South streets. H. Whitnall feels that the garage is a pole barn and will be used as a business. Acting Mayor Rhodes stated he would have to check with the Zoning Administrator to determine what the permit stated. Suggestion was made to have all parties involved meet to resolve issue.
Supervisor (L. Rhodes):
Supervisor Rhodes stated the Public Works Department has been mowing properties that have not complied with the Village Ordinance and are in violation. These properties will be charges for each time the Village mows and a lien placed for the charges.
Supervisor Rhodes stated the Dowson project will need another gas meter placed and the estimated cost will be $19,026.00. The owners will be responsible for cost of the second meter.
Police:
Nothing to report.
Treasurer (L. Hundley):
Nothing to report.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos discussed the drainage from Corn silk and the issues involving the Norris property at the corner of Kenney and Henreitta. There were past issues due to the drainage problem on their property.
Page 3146
There was a past agreement made to keep the drainage slowed as to not cause problems in the area. Discussion was held on past engineering reports for the drainage problems on east side of the tracks. Fixing one area could lead to problems in other areas.
J. Bukantos questioned the progress on the water tower. Supervisor Rhodes will contact Benton and Associates regarding this matter.
Finance (R. Rieke):
R. Rieke presented the projected Appropriation Ordinance for review. Suggestions were made for a fund to be set up for storm disaster damage and other future needs. The Ordinance should be ready for approval at the next Board Meeting.
Personnel/Human Resources (K. Horn):
K. Horn stated purchasing a new computer locally would be the best option for the upgrade in the Office Manager’s office.
The information regarding the Safe Routes to School walk to be held in August will be posted on the Village web site.
Health & Safety (T. Burke):
T. Burke stated the owner of the store property has till 7-2-10 to comply with violations from the Sangamon County Public Health Department.
The property at 209 Dodd Street issues are on hold pending the sale of the property.
Discussion was held regarding the generator for the Fire Department to be put on hold until their budget is completed.
T. Burke stated there are Federal Grants available through the Department of Transportation for street improvements.
Community Development (M. Layton):
M. Layton presented the community survey for approval.
Building, Grounds and Lights (T. Burke):
Nothing to report.
Old Business
Acting Mayor Rhodes stated a letter of acknowledgment has been sent to Sangamon County for possible annexation of property on the east side of Interstate 55.
New Business
Motion to approve 3 liquor licenses and 2 gaming licenses by K. Horn. Second by T. burke. Motion passed 5-0.
Motion to adjourn by M. Layton at 9:12 p.m.
Randy Rhodes Tracey Oldridge
Acting Mayor Village Clerk