Board Meeting Minutes
Date June 11
Minutes Board Meeting Page 3039
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 11, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter “Here”, Tom Burke “Here”, Randy Rhodes “Here”, John Caudle “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Supervisor Rhodes, Treasurer Lucille Hundley and Administrative Assistant Jan Bowsher. Not present Gretchen Henson.
The minutes of the regular Board meeting on May 28, 2008 were presented. After reviewing and any correction made a motion to approve was made by B. Carter and second by T. Burke. Motion passed 3-1. J. Caudle voting “Present”.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second T. Burke. Motion passed 4-0.
Supervisor(L. Rhodes):
Supervisor Rhodes stated a storm tile at HI Acres Subdivision is in need of replacement. B. Carter questioned if it would be best to contract out the repairs to be done. B. Carter suggested contacting Gary Hill for an estimate. Supervisor Rhodes will follow through on the estimate.
Supervisor Rhodes is looking in to getting another vehicle for the new Gas Operator R. Killam.
There is a concern with the parking area in front of the post office due to the amount of traffic the area receives. The area has been shaved off before to help with the problems. Suggestions were made to possibly concrete the area to alleviate future problems. Supervisor Rhodes will speak with R. Benton of Benton and Associates for estimate on work to be completed.
Police
Administrative Assistant Bowsher stated the background checks have been completed on the Chief of Police applicants. There are 3 candidates left for consideration.
Treasurer's Report
Treasurer L. Hundley passed out the monthly Treasurer's report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes presented the Bids for the roof repairs on the sewer treatment plant. Due to a discrepancy in the advertisement, all bids were rejected and a new ad and specifications will be placed in the paper for the project.
R. Rhodes stated a proposal has been sent to the Mayor from AMEREN CIPS for the light to be placed on Corn Silk.
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R. Rhodes presented a proposal from C. Ladage for the security window to be installed to replace the sliding window in the front office of the Village Hall. The Window cost is $3350.00 with the installation total cost will be $4015.65. Motion to accept bid as presented form C. Ladage for placement of the security window in the front office of the Village Hall by R. Rhodes. Second by B. Carter. Motion passed 5-0.
Finance
B. Carter is continuing to work on the Appropriation's Ordinance and will be meeting with Treasurer Hundley and Supervisor Rhodes within the next week and will be presenting a draft at the next Board meeting.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Health & Safety (T. Burke):
T. Burke stated the lot at 503 S. 1st St. must be mowed by June 12th , if not completed the Village will have the lot mowed and a lien will be placed on the property for the charges.
Motion to have a letter sent to the Sangamon County Department of Public Health to investigate the property at 227 W. Madison at the charge of $150.00 by R. Rhodes. Second by T. Burke. Motion passed 5-0.
Public Works,Streets,Alleys and Utilities(J. Bukantos):
J. Bukantos stated there will be a training for the gas department on June 24th, Supervisor Rhodes and R. Killam will be attending.
J. Bukantos is working on the sidewalk proposal for this year. J. Bukantos will be addressing the sidewalk areas at the railroad crossings.
Community Development(J. Caudle):
J. Caudle stated the Park Committee meeting is set for June 16th . J. Caudle is looking into grants for land use.
J. Caudle reported he is looking into grants for land use.
J. Caudle presented a copy of the Sangamon County Multi-jurisdictional Natural Hazards Mitigation Plan and is waiting on approval from IEMA. Changes may be made regarding mine subsidence. After approval the Board must have a resolution done.
Old Business
Mayor Carter presented the Prevailing Wage Ordinance 2008-002 for Approval. Motion to approve by R. Rhodes. Second by T. Burke Motion passed 5-0.
New Business
R. Rhodes suggested to hiring additional personnel for temporary part time due to the excessive amount of work needing done. Motion to allow Supervisor Rhodes hire an additional temporary summer worker by R. Rhodes. Second by J. Caudle. Motion passed 5-0.
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Motion to adjourn at 8:39 P.M. By R. Rhodes.
Wade Carter Tracey Oldridge
Village President Village Clerk