Board Meeting Minutes
Date July 9
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday July 9, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, John Caudle “Here”, Betty Carter “Here”. Also present were Supervisor Rhodes, Treasurer Lucille Hundley and Administrative Assistant Jan Bowsher. Arriving late Joe Bukantos. Not Present Tom Burke.
The minutes of the regular Board meeting on June 25, 2008 were presented. After reviewing and any correction made a motion to approve was made by J.Caudle and second by B. Carter. Motion passed 5-0.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second by J. Caudle. Motion passed 5-0.
Mayor Carter recognized visitor Mike McEvers from Benton and Associates. M. McEvers presented the bids that were opened on July 7th at the Village Hall for the Street Maintenance project. Three bids were received each bid was 30 to 32% higher than the original estimate done by Benton and Associates. The cost increase is due to the price of oil. A letter of justification will be sent with the bid to IDOT for the additional cost. Additional cost could be paid through limiting projects that are projected for this year.
Deanna Powless, President of the Divernon Lions Club, requested the use of the Village Hall parking lot on Sat. July 26th for the Hearing Bus to be here for free public hearing checks. The bus will be available from 9am to noon. D. Powless is also working with the Illinois State Library on the Route 66 project. The Library is requesting any information available. Pamphlets are available at the Village Hall containing information on Route 66.
Norman Wilson was also present to discuss utility bills for rental properties. N. Wilson also requested information about the TIF district.
Darrin Copelin was present to discuss fines due to Ordinance violations. Three tickets were issued prior to the problem being resolved. Motion to dismiss the 1st ticket and fine the amount of $10.00 on each of the remaining 2 tickets by R. Rhodes. Second by B. Carter. Motion passed 5-0.
Supervisor(L. Rhodes):
Mayor Carter and Supervisor Rhodes have signed off on the water line permits for the EPA to approve.
Supervisor Rhodes stated the oil that has been placed on the roads for the past few years should be changed back to the type that contains more water due to the excess bleeding of oil and the extra rock and manpower needed to alleviate elevate the problem. This would not be able to be changed until next years street projects.
Supervisor Rhodes and Gas Operator Killam will be attending a seminar in Effingham next week.
Police
Administrative Assistant Bowsher, T. Burke, and R. Rhodes will be meeting with applicants for the Chief of Police position. The Board will be holding interviews on July 23rd.
Treasurer's Report
L. Hundley passed out the monthly Treasurer's report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes stated the Depot has been checked for damage. There are carpenter ants that have caused some of the damage and the presence of dry rot. The pest control will be done on a regular basis to resolve the problem with the ants. The painting project for the depot will be delayed until the repairs are complete.
R. Rhodes presented plans for the new Police garage for the Board to review and discuss. J. Bukantos suggested holding a special meeting to discuss the matter. Any further changes will be sent to C. Ladage for new plan and upon approval the material list for a wood or a metal building will be compiled.
J. Bukantos suggested to have the dog pens at the Sewer Plant be redone with concrete floors.
Finance
B. Carter questioned the Board regarding any changes to the Appropriations Ordinance. A discussion was held and the changes presented will be made. The Ordinance must be passed at the next Board meeting.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Health & Safety (T. Burke):
Nothing to report.
Mayor Carter stated the letter from the Sangamon County Public Health Department for the property at 227 W. Madison has been received by the niece of the homeowner.
Public Works,Streets,Alleys and Utilities(J. Bukantos):
J. Bukantos has received 3 applications for sidewalk replacement. J. Bukantos suggested having the handicapped sidewalks done on the southeast corner of the square and a 200 foot area that is a hazardous area.
Motion to approve the bid from IRC for the seal coating in the amount of $23,151.00 by J. Bukantos. Second R. Rhodes. Motion passed 5-0.
Community Development(J. Caudle):
J. Caudle has been in contact with the Girl Scouts, they are willing to help plant the flowers for the pots around the village square.
The Park committee meeting was held on June 30. Interest for a skateboard park was presented and J. Caudle will looking at other skateboard parks. Next meeting will be held on July21, the place to be announced.
Old Business
Nothing to report.
New Business
Nothing to report.
Motion to adjourn at 9:07 P.M. By G. Henson.
Wade Carter Tracey Oldridge
Village President Village Clerk