Board Meeting Minutes
July 8The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday July 8, 2009 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, Melissa Layton “Here”, Randy Rhodes “Here”, Randy Rieke “Here”, Michelle Bennett “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach, Superintendent Larry Rhodes and Treasurer Lucille Hundley.
The minutes for the June 24th meeting were presented. After any corrections or additions were made a motion to approve was made by M. Layton. Second by R. Rhodes. Motion passed 5-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by M. Bennett. Second by J. Bukantos. Motion passed 5-0.
Clerk Oldridge swore in new board member Tom Burke to complete the 2 year term vacated by J. Caudle.
Mayor Carter recognized visitor Jack Lewis representing the Mason’s in regards to the tap fees for the gas line. The Mason’s are asking to have the fees waived. The total cost of fees is $500.00. J. Bukantos stated the issue should have been discussed with the contractor prior to the bid. Suggestion was made to reduce the fee to $250.00 to cover the cost of materials. Motion to charge $250.00 to cover Village’s cost by M. Bennett. Second by M. Layton. Motion passed 6-0.
John Pierce presented a complaint regarding property at 727 S. 1st Street. The homeowner is dumping rubbish in a well on the property. The concern is the siding on the house that might contain asbestos and the well being contaminated. There is no dumpster present on the property for the debris that has been removed from the home. S. Bennett stated she had discussed with Ed Stade the homeowner. S. Bennett will be contacting the Sangamon County Health Department to investigate the issue.
Supervisor (L. Rhodes):
Supervisor Rhodes stated R. Killam has been released to light duty after his recent surgery. The Board suggested to have him work a limited schedule to complete any necessary paperwork that is required.
Police:
Chief Kirbach stated he is going through applications and will be in conducting interviews with Board members when completed.
Treasurer (L. Hundley):
The monthly Treasurer’s report was presented.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
Discussion was held regarding the street sign project. J. Bukantos suggested some of the stop signs needed could be yield signs. S. Bennett questioned the cost of the signs. An updated map will need to be completed for further discussion.
Mayor Carter presented a letter from Attorney Mark Rabin representing the Hayworth property at 13 Gorham Road regarding placement of a culvert. The drainage ditch has caused damage to the property. The letter has been sent to the Village Attorney and the Village Engineer for a resolution on this issue.
J. Bukantos suggested any dumpsters that are placed on Village property be marked with reflective tape for safety reasons. R. Rhodes suggested speaking with Flowers sanitation about this matter. Chief Kirbach will contact Flowers Sanitation.
Finance (R. Reike):
R. Rieke presented information for discussion on the FY 10 Appropriation Ordinance.
Personnel/Human Resources (R. Rhodes):
R. Rhodes stated he will present the Prevailing Wage Ordinance at the next Board meeting.
Health & Safety (M. Bennett):
Nothing to report.
R. Rhodes stated a weather siren is not working properly and will be repaired on the Monday.
Building, Grounds and Lights(T. Burke):
R. Rhodes stated the Village park electrical update has been started.
Community Development (M. Layton):
M. Layton reported on the Sangamon County Multi-jurisdictional Natural Hazards Mitigation Plan. Discussion was held regarding the suggestions presented.
M. Layton stated a suggestion was made by the American Legion Auxiliary to have a Fall Festival.
M. Layton suggested having the Village website address added to the bills to inform the public of the site.
Old Business
Clerk Oldridge presented 1 liquor license and 1 gaming license for approval. Motion to approve 1 liquor license and 1 gaming license by S. Bennett. Second by M. Layton. Motion passed 6-0.
New Business
Mayor Carter presented a thank you from the township library for the donation to the reading program.
Mayor Carter has spoken to the Village Attorney regarding the ADA ramp to be placed at the Corner Bar. This matter does not require a Variance on the property. The owner is looking into a new area to place the ramp and will be resubmitting plans.
There has been a request to be able to drive golf carts on the Village streets. The Illinois Vehicle Code states they must be retrofitted with lights and turn signals. No action taken.
Motion to adjourn by M. Layton at 9:34 p.m.
Wade Carter Tracey Oldridge
Village President Village Clerk