Board Meeting Minutes
July 27
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday July 27, 2011, at the Divernon Village Hall. Mayor Randy Rhodes called the meeting to order at 7:00 p.m. After all in attendance recited the Pledge of Allegiance, Clerk Oldridge called roll call: Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Pam Cronister “Here”, Randy Rieke “Here” Derek Hedges “Here“ and Dianne Brenning “Here”. Also present Police Chief Barclay Harris and Superintendent Larry Rhodes Not present Treasurer Lucille Hundley. Arriving late Tom Burke.
The minutes for the July 13th regular meeting were presented. After any additions or corrections were made a motion to approve was made by P. Cronister. Second T. Burke. Motion passed 4-2. M. Layton and D. Hedges voting “Present”.
The minutes for the July 19th special meeting were presented. After any additions or corrections were made a motion to approve was made by D. Brenning. Second P. Cronister. Motion passed 3-3. M. Layton, R. Rieke T. Burke voting “Present”.
The bills were presented for approval. After additions and corrections motion to approve bills by R. Rieke. Second by T. Burke. Motion passed 6-0.
Supervisor (L. Rhodes):
Superintendent Rhodes stated Ron Killiam attended the GUA meeting. The insurance has been raised on the gas meters from $2.00 to $2.50. The total cost of the insurance for the 774 meters will be $1930.00 annually.
A pre-bid meeting was held on the water tower and water main projects. Benton and Associates were present to represent the Village.
Police (B. Harris)
Police Chief Harris stated the animal traps have been ordered and will be in on the 27th of July.
Treasurer (L. Hundley):
Nothing to report.
Committee Reports
Public Works, Streets, Alleys, and Utilities (P. Cronister):
P. Cronister stated the backfill that needed to be completed is done. P. Cronister will be contacting the Railroad to discuss the sidewalk repairs needed.
Finance (R. Rieke):
R. Rieke discussed the credit card for the Village. Illini Bank would like to schedule a meeting with the Board. UCB has a VISA application and a Corporate Resolution needed to get paperwork together.
Personnel/Human Resources (D. Brenning):
D. Brenning stated the drug testing paperwork is ready.
Health & Safety (T. Burke):
T. Burke stated the property at 509 Henrietta has had individuals working on it.
Community Development (M. Layton):
M. Layton stated the community newsletter has had positive feedback.
Mayor Rhodes discussed the gas station property. The deadline for working with the bank is August 12th. If no response from potential buyer it will be offered to other companies.
An auction will be held on August 10th for 6 acres of property by the truck stop. There have been many inquiries on the property.
Building, Grounds and Lights and Technology (D. Hedges):
D. Hedges discussed the ASC software quote for renewal. The rate has significantly increased. D. Hedges is continuing to look into QuickBooks.
The contract with James Keys expires in August. J. Keys will be contacted regarding extension. D. Hedges is also getting quotes from other IT providers.
Old Business:
Discussion was held on the slow moving vehicles. A slow moving vehicle is not considered a golf cart under Illinois Law, they are similar to golf carts but has all the requirements by law including a VIN number. Four-wheelers and small motorcycles are not considered slow moving. Information will be placed in the next Village newsletter.
New Business:
Motion to donate $100.00 to the First Response Fund for Joplin Mo. by R. Rieke. Second M. Layton. Motion passed 6-0.
Motion to adjourn by M. Layton at 8:27 p.m.
Village President Village Clerk
Randy Rhodes Tracey Oldridge