Board Meeting Minutes
Date: July 23, 2008
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday July 23, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter “Here”, Gretchen Henson “Here”, Tom Burke “Here”, Randy Rhodes “Here”, John Caudle “Here”, and Betty Carter “Here”. Also present were Supervisor Rhodes and Administrative Assistant Jan Bowsher. Arriving at 7:08 pm, Joe Bukantos.
The minutes of the regular Board meeting on July 9, 2008 were presented. After reviewing and any correction made a motion to approve was made by B. Carter and second by J. Caudle. Motion passed 5-0.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second by R. Rhodes. Motion passed 6-0.
Mayor Carter recognized visitor Troy Squires representing the Divernon Homecoming Committee. T. Squires is requesting a liquor license for the Homecoming to begin on August 7th at 6p.m. thru August 9 th at midnight. The committee also requested the fees be waived. Motion to waive fees and approve a liquor license for the time allotted by B. Carter. Second by T. Burke. Motion passed 6-0.
Roger Flowers notified that Flowers Sanitation is taking over the garbage pickup for Divernon from Bumpus Disposal. B. Carter questioned if the current 2 year agreement would be upheld. R. Flowers agrees to follow for 6 months and consider a new contract at that time. The monthly pick up fee for other Villages at this time is $17.00 per month. B. Carter asked if there are any restrictions on containers. R. Flowers stated the landfills would prefer to have the burning stopped but they will pick up barrels at this time. R. Rhodes questioned if they would be the exclusive vendor. B. Carter questioned about a contract and if they would be able to go down the alleys for pickup. T. Burke will meet with Flowers to discuss the alley pickup. R. Flowers stated all bills will be submitted to Bumpus until September.
George Rogers questioned the status of his application for Chief of Police. T. Burke stated the application was submitted after the deadline and there are applicants that will be considered prior to any late applications received.
Supervisor(L. Rhodes):
Supervisor Rhodes, Gas Operator R. Killam attended the ICC Conference on July 16 and 17 th and were certified.
Supervisor Rhodes stated the new waste water pump has been ordered at the cost of $5106.00 plus shipping.
The Public Works Department is working on patching the roads around the Village.
On July 31 st the Gas Emergency Seminar will be held at the Fire Department from 7-8 pm.
Supervisor Rhodes has received the application for the water lines from the IEPA, they have 40 days to review.
Police
On June 23 rd thru 26 th Officer Pearce attended a Breath Analysis Operator Certification class.
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On June 27 th thru 29 th Officer Bowsher attended a conference on Victim Advocacy.
Treasurer's Report
Nothing to Report
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
Discussion was held regarding the past problems with the utility customers and if they have been resolved. Further discussion needs to be held regarding the billing and late fees in place at the present time.
J. Bukantos stated the repairs to the Depot needs to be addressed as soon as possible since this is a tourist attraction open to the public. B. Carter pointed out that nothing was included in the FY09 Appropriation Ordinance for this project.
Finance
Motion to approve the Appropriations Ordinance for FY09 by G. Henson. Second by T. Burke. Motion passed 6-0.
Personnel/Human Resources ( G. Henson):
G. Henson stated that R. Killam has been added to the roster for the drug testing.
Health & Safety (T. Burke):
T. Burke reported the property at 227 W. Madison has been purchased and the matter should be resolved.
Public Works,Streets,Alleys and Utilities(J. Bukantos):
J. Bukantos stated that he is waiting on information from Langhiem Concrete for the sidewalk program. J. Bukantos is concentrating on the curbing that needs to be done. T. Burke suggested contacting Reggie Benton of Benton and Associates regarding the curbing regulations.
Community Development(J. Caudle):
J. Caudle stated the Girl Scouts will be planting the pots around the square on Saturday July 26th.
Park Committee meeting was held to discuss the skate park. Overall the meeting went well.
Old Business
As of the time of the Board meeting Darrin Copelin had not paid the fine for the Ordinance Violation that was assessed at the last Board meeting. Motion to send a letter stating within 5 days upon receipt the $20.00 fine is to be paid, if not paid there will be an additional fine of $20.00 per day up to $750.00 for each day not paid by R. Rhodes. Second by B. Carter. Motion passed 6-0.
New Business
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Mayor Carter stated in order to change the reconnection and late fees for the utility customers the
Ordinance must be amended. Mayor Carter is checking with Roger Rutherford the Village Attorney for the regulations.
Mayor Carter stated that he had not heard from Bill Gregerich in regards to the FY08 audit. Motion to retain Bill Gregerich to proceed with the audit for FY08 by B. Carter. Second by T. Burke. Motion passed 6-0.
T. Burke stated that the committee interviews for the Chief of Police were held on July 21, 2008. All applicants were qualified for the position. Discussion was held regarding the starting salary to be offered. Motion to offer a starting salary of $40,000.00 to the Chief of Police by J. Caudle. Second by T. Burke. Motion passed 5-1. R. Rhodes voting “No”.
Motion to adjourn at 8:52 P.M. By G. Henson.
Wade Carter Tracey Oldridge
Village President Village Clerk