Board Meeting Minutes
February 24The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday February 24, 2010, at the Divernon Village Hall. Acting Mayor Randy Rhodes called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Acting Mayor Randy Rhodes “Here”, Melissa Layton “Here”, Kelly Horn “Here”, Tom Burke “Here”, Randy Rieke “Here”, and Michelle Bennett “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach and Superintendent Larry Rhodes. Not present Treasurer Lucille Hundley.
The minutes for the February 10th regular meeting were presented. After any additions or corrections were made a motion to approve was made by T. Burke. Second by K. Horn. Motion passed 6-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by R. Rieke. Second by T. Burke. Motion passed 6-0.
Acting Mayor Rhodes recognized visitors from the Springfield Chamber of Commerce to discuss the Q5 quantum growth partnership. This program is designed to promote economic development throughout Sangamon County, focusing on infrastructure in small communities by building businesses and creating jobs. Information was presented to the Board for review and is available on line at www.springfieldinthemiddle.com. Discussion was held regarding the need to update the sewer system to handle any additional projects. Suggestions were made to look into possible grants to help update the system. T. Burke suggested having incentives available to those interested in new businesses.
Supervisor (L. Rhodes):
Supervisor Rhodes stated that there has been illegal dumping taking place at the sewer plant. The area has been cleaned up by the responsible parties.
Supervisor Rhodes discussed the gas line crossing the interstate to the lot owned by Dowson Farms, the owners are interested in possibly building an area to dry grain. This will require gas to be supplied to them. The owners are questioning any kind of break on the charges. L. Rhodes provided minutes from previous meeting and cost of the gas usage for the area and there has never been a discount given to the previous business. The information was tabled for further discussion.
Clerk Oldridge presented Supplement Resolution for appropriating additional expenditure on the MFT Funds for the 2009 Program. Motion to pass the Supplemental Resolution for additional expenditures for 2009 in the amount of $14,300.00 by K. Horn. Second by T. Burke. Motion passed 6-0.
Police:
Chief Kirbach will have ad placed for the Animal Control Officer.
Chief Kirbach stated he has received the new rifles requested from the State Police.
Treasurer (L. Hundley):
Information was presented for the TIF district payouts. K. Horn presented the Board with a spreadsheet of the ending monthly balances for the Sweep Account and Motor Fuel Tax fund from the beginning of the FY10 to present. The information presented shows that the Sweep Account has lost approximately $157,000 and that the MFT revenue is down. K. Horn stated that spending needs to be slowed down and that the Board needs to look at the FY 11 Budget projections. Discussion was held on the
upcoming budget and many options were discussed to what will be available for FY 11.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos attended the ADA meeting held on February 24th. The meeting discussed updating curbing and sidewalks. There is a comprehensive plan in place to complete the necessary changes to these areas for the Village.
Finance (R. Rieke):
Nothing to report. Discussion was held regarding funding available for future projects.
Personnel/Human Resources (K. Horn):
K. Horn reported the Drug and Alcohol testing reports are due on March 14th. K. Horn is working with John Hickman from Illinois testing on updating the Drug Policy.
Health & Safety (M. Bennett):
Nothing to report.
M. Bennett stated she has been working with Tom Henderson in regards to the TIF District.
Building, Grounds and Lights (T. Burke):
T. Burke stated Carter Tree Service should begin work next week.
T. Burke suggested looking into the upcoming contract with Flowers Disposal which is due in May.
Community Development (M. Layton):
M. Layton has contacted Steve Curry regarding the web-site and is getting information together to update and provide links on the site.
A letter was presented to send to area businesses regarding forming of a Chamber of Commerce.
Discussion was held regarding the upcoming Village wide clean up.
Old Business
Acting mayor Rhodes stated the Comprehensive Plan for the ADA has been sent to the Attorney General’s office.
Treasurer Hundley will be looking into the Flood buyout. There is a discrepancy that needs to be addressed. The matter will be discussed at the next board meeting.
New Business
Nothing to report.
Motion to adjourn by M. Layton at 9:12 p.m.
Randy Rhodes Tracey Oldridge
Acting Mayor Village Clerk
Minutes go here.