Board Meeting Minutes
Date: August 27, 2008
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday August 27, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Randy Rhodes “Here”, Tom Burke “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Superintendent Larry Rhodes, Treasurer Lucille Hundley and Administrative Assistant Jan Bowsher, Police Chief Eric Kirbach. Not Present Gretchen Henson and John Caudle.
The minutes for the August 13, 2008 meeting were presented. After any corrections or additions were made a motion to approve was made by R. Rhodes. Second by T. Burke. Motion passed 4-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second by T. Burke. Motion passed 4-0.
Mayor Carter recognized visitor Craig Ladage with plans and a listing of materials to discuss with the Board regarding the Police Garage. C. Ladage explained the cost involved and issues. R. Rhodes will meet with C. Ladage after the Board discusses the issue.
Supervisor (L. Rhodes):
Supervisor Rhodes presented the water tank inspection from Benton and Associates for the Board to review.
IEPA has sent the permits for the water projects. The project must be started within a year and completed within 4 years.
Supervisor Rhodes reported that the pump station at the truck stop has a pump down and must be repaired. The damaged pump is 15 years old and after inspection is complete it will be determined if the pump can be repaired or if it will need replaced.
Police:
Administrative assistant J. Bowsher reported on new police vehicles available from Mario Bros. Auto in Greenfield Il. They have 2 Crown Victoria’s for 20,200.00 with the State vehicle contract rate. The current 2000 Crown Victoria needs to be replaced also due to wear, the other vehicle due to an accident on August 3rd of this year. Motion to purchase 2 2009 Ford Crown Victoria’s from Mario Bros for the amount of $40,440.00 by T. Burke. Second by R. Rhodes. Motion passed 4-0.
J. Bowsher has been working with Police Chief Eric Kirbach to prepare for his takeover of the department. E. Kirbach will be attending a 40 hour law class and 40 hours of firearms and juvenile course that will take place in September. There will be a “Meet the Chief” scheduled for September 17th at 7 p.m. for the public to attend.
Treasurer (L. Hundley):
Nothing to report.
Committee Reports
Building, Grounds and Lights (R. Rhodes):
Page 3055
R. Rhodes reported the Fire Department will be flushing hydrants on August 30th and 31st.
R. Rhodes presented a bid for a generator to purchase for the Village Hall from Rettberg’s. The Board will review and discuss this matter at a later date.
Finance (B. Carter):
Nothing to report.
Personnel/Human Resources (G. Henson)
Mayor Carter stated G. Henson has resigned from her position on the Village Board due to health issues effective 8-27-08. B. Carter volunteered to take over Henson’s committee assignments.
Health & Safety (T. Burke):
Nothing to report.
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
Supervisor Rhodes sated the parking in front of Bonita’s Photography has been looked at and suggested parking blocks. J. Bukantos and L. Rhodes will meet to determine best result.
J. Bukantos stated there has been an ad placed for bids on 2400 sq. feet of sidewalk replacement. The bids will be opened at the September 10th Board meeting.
Mayor Carter presented the new Comcast Franchise Agreement for the Board to review.
Mayor Carter presented the Water Rate increase Ordinance. Motion to approve Water Rate Increase Ordinance 2008-005 by T. Burke. Second by B. Carter. Motion passed 4-0.
Mayor Carter stated there is a complaint regarding burning in the ditches and the Chief will check into this issue.
Community Development (J. Caudle):
Nothing to report.
Old Business
Mayor Carter stated the ongoing problems involving unpaid utility bills and late fees charges must be addressed in an ordinance change. Mayor Carter stated the changes can be made to the computer billing software but will be very expensive and suggested a flat rate increase in the late fee charge.
New Business
Motion to approve changes to the Zoning Ordinance to business and industrial permits to be approved by the Board and residential approved by the zoning administrator by R. Rhodes. Second by T. Burke. Motion passed 4-.0.
Motion to go to Executive Session by R. Rhodes. Second by B. Carter.
Open Meeting Continuation
Motion to approve 1st and 2nd session Executive minutes from 5-13-08 by T. Burke. Second by J. Bukantos.
Motion to adjourn by R. Rhodes at 9:42 p.m.
Wade Carter Tracey Oldridge
Village President Village Clerk