Board Meeting Minutes
May 14, 2008
Minutes Board Meeting
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday May 14, 2008 at the Divernon Village Hall. Acting Mayor Tom Burke called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Acting Mayor Tom Burke “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, John Caudle “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Supervisor Rhodes, Treasurer L. Hundley and Administrative Assistant Jan Bowsher. Arriving late Mayor Wade Carter.
The minutes of the regular Board meeting on April 23, 2008 were presented. After reviewing and any corrections made a motion to approve by B. Carter and second by R. Rhodes. Motion passed 5-1. J. Caudle voting present.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second T. Burke. Motion passed 6-0.
Supervisor(L. Rhodes):
Supervisor Rhodes has meet with Reggie Benton of Benton and Associates regarding the street improvement budget. Copies were given to the Board members for review prior to the next Board meeting.
Supervisor Rhodes stated a seal needs to be replaced on the water tower. There are storm tiles in need of replacement due to the high water. The pump at the sewer station needs to have a seal replaced also but will wait till the water levels have dropped.
Supervisor Rhodes presented a letter to be sent to homeowners regarding the clean up needed. Motion to send letter to all homeowners regarding yard clean up and to place notice on the Village website by T. Burke. Second by J. Bukantos. Motion passed 6-0.
Police
On April 22nd, Officers Pearce, Stirmell, Bertoni and Bowsher qualified their duty guns at the range.
April 30th Officers Pearce Stirmell, Bertoni, and Gerberding were all certified on the driver training simulator.
Officer Bowsher attended the Crisis Management Plan at Auburn School District.
There are 6 applications for the Chief of Police position and Officer Bowsher will be running background checks prior to any interviews.
Treasurer's Report
Treasurer Hundley passed out the monthly Treasurer's report. L. Hundley stated there is a CD coming due at the end of May and will be checking into rates.
Motion to go into Executive Session to discuss Personnel by R. Rhodes second by B. Carter.
Open meeting Continuation
Motion to hire Ron Killam for the Gas Operator position at a salary rate of $35,000.00 per year to begin on June 1, 2008 by B. Carter. Second T. Burke. Motion passed 6-0.
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Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes has received information regarding the TIF to be placed on the website and will discuss with Mayor Carter to finalize what will be published. R. Rhodes will also have the after hours numbers placed on the website for public information.
R. Rhodes has spoken with AmerenCIPS and needs a finalized bill to be sent for the light pole to be placed on Corn Silk.
Bids were received from J. Duval for painting the sewer plant building. J. Duval has also requested the Depot be power washed again prior to painting. B. Carter suggested the Village purchase a new power washer before the building is to be done.
Supervisor Rhodes suggested a new roof be placed on the sewer plant. The bid should be sent out for 1054 sq. feet. The ad will be placed in the paper.
Motion to retain J. Duval to paint the exterior and the interior of the sewer plant at a cost of $354.84 for the interior and $582.12 for the exterior by B. Carter. Second by R. Rhodes. Motion passed 6-0.
Finance
B. Carter stated she will meet with Bill Gregerich to discuss the budget for the next FY 09.
Personnel/Human Resources ( G. Henson):
G. Henson presented the Gas Operator job description for the Board to review. Motion to approve the Gas Operator job description as presented by B. Carter. Second by T. Burke. Motion passed 6-0.
Health & Safety (T. Burke):
T. Burke stated the interviews for the Police Chief should be held during a special board meeting due to the amount of applicants to interview.
Two complaints have been received regarding clean up of property. T. Burke will be checking into them
T. Burke presented a letter from Bumpus Disposal requesting a rate increase of $1.00 for residential and $1.00 for 24 yd. dumpsters.
Motion to approve increase from Bumpus Disposal of $1.00 and Bumpus Disposal is responsible for notifying the homeowners at their cost by R. Rhodes. Second by T. Burke. Motion passed 6-0.
Public Works,Streets,Alleys and Utilities(J. Bukantos):
Mayor Carter presented the proposal for the Street Maintenance from Benton and Associates for the Board to review and discuss at the next Board meeting.
R. Rhodes questioned Supervisor Rhodes regarding locks for the rural fire hydrants that are non-operational at this time.
Community Development(J. Caudle):
J. Caudle stated he is working on the beautification of the Village Square project. J. Caudle will be checking with area businesses to see if they would help with the maintenance of the flower pots if there are to be placed. J. Caudle has been working with Benton and Associates for a proposal for new parks to be placed in town .
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J. Caudle stated the Village wide garage sale did not go so well due to the weather. The Village wide clean up was very successful and has begun work for next year event.
J. Bukantos suggested the waste barrels around the Village square be replaced, and to consider new Christmas decorations to be looked into at this time.
Old Business
Nothing to report.
New Business
Mayor Carter stated the DECO paperwork has been submitted for the $15,000.00 grant.
Mayor Carter stated the contract with the Sangamon County Animal Control is up for renewal.
Motion to adjourn to Executive session to discuss personnel by B. Carter. Second R. Rhodes.
Open Meeting Continuation
Motion to approve 5% pay increases for L. Rhodes, J. Rhodes, S. Arter, R. Pearce, L. Hundley, a 4.5% raise to D. Adcock, a 50 cent per hour for part time employees D. Hoagland, J Belford, N. Allen, M. Gray and a $1.00 per hour to E. Bertoni and J. Gerberding and a $1.50 per hour to Administrative Assistant J. Bowsher by R. Rhodes. Second T. Burke. Motion passed 6-0.
Motion to adjourn by G. Henson 10:30 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk