Board Meeting Minutes
March 26, 2008
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday March 26, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:01 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter “Here”, Randy Rhodes “Here”, Tom Burke “Here”, John Caudle “Here”, Betty Carter “Here”, arriving late Joe Bukantos. Not present Gretchen Henson. Also present were Supervisor Rhodes, Treasurer L. Hundley and Administrative Assistant Jan Bowsher.
The minutes of the regular Board meeting on March 12, 2008 were presented. After reviewing and any correction made a motion to approve was made by J. Caudle and second by T. Burke. Motion passed 4-0.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second R. Rhodes. Motion passed 4-0.
Mayor Carter recognized visitor Reggie Benton of Benton and Associates Engineers. R. Benton presented a proposal for a waterline replacement program and cost for Benton's engineering services which will include obtaining any permits, ect.. Benton stated that these engineering fees are based on the Village's employees doing the work. Supervisor Rhodes stated the project could take up to 2-3 years. Some monies for the waterline replacement have been set aside in the Illinois Funds Prime Fund. Motion to accept the proposal from Benton and Associates for $12,250.00 to be paid out of the Prime Fund by R. Rhodes. Second T. Burke. Motion passed 4-0.
R. Benton stated the MPDS renewal has been submitted to IEPA but not yet received and Benton will continue checking on the progress.
The water tank inspection is scheduled for April 1st and 2nd.
R. Benton stated the MFT projects need to be considered for a proposal and will meet with Supervisor Rhodes to discuss.
Supervisor(L. Rhodes):
Mayor Carter stated IDOT has surplus vehicles available for bids.
Supervisor Rhodes questioned the status of the ad for the gas operator position. B. Carter stated a salary range should be placed in the ad with IMUA and IMGA.
Supervisor Rhodes stated the need for summer help and will have an ad placed in the paper.
Police
Administrative Assistant Bowsher stated the need for a no parking sign to be placed on Dodd St. by the ball field. There have been cars parking near the fire hydrant..
Treasurer's Report
Treasurer L. Hundley presented the Treasurer's report. Hundley stated she has spoken to Ed Horton regarding an upgrade to the current payroll system. The system can be up and running by the end of March. B. Carter questioned the cost involved in the installation. The charges will be $200.00 to $250.00. Motion to approve charges up to $250.00 for installation of new payroll system by Ed Horton
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by R. Rhodes. Second T. Burke. Motion passed 5-0.
B. Carter requested that $50,000.00 be transferred from the General Fund to the Police Fund.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
Mayor Carter has spoken to Andy Edmonds who has agreed to help develop plans and specifications for the proposed garage next to the Village Hall.
R. Rhodes presented a letter from the Salvation Army regarding a donation box. The box will be placed on the south side of the recycling bin.
R. Rhodes opened the bids for the tree removal.
Charles Bland Builders- cut down and stump removal- $3450.00.
Carter Tree Service- Cut down and stump removal- $1200.00.
Motion to accept bid of $1200.00 from Carter Tree Service by R. Rhodes. Second by T. Burke. Motion passed 5-0.
R. Rhodes presented a proposal for signs to be made for the weather spotters cars and the Public Works Department.
The Bus Safety meeting set for April 3rd will be held at the Auburn Junior High School.
J. Bukantos presented a design for the Police Garage and will meet with R. Rhodes to discuss.
Finance(B. Carter):
B. Carter discussed the Governor's Jump Start program and will be checking on further information.
B. Carter stated the expenses have been finalized for the property demolition at 627 State Street, and have been forwarded to Attorney Roger Rutherford for the lien to be filed.
B. Carter requested that budget figures for next fiscal year be given to her by May 1 of this year if at all possible.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Health & Safety (T. Burke):
Mayor Carter stated there has been no more information on the Caughlin property.
T. Burke stated there have been 4 applications for the Police Chief position.
Public Works,Streets,Alleys and Utilities(J. Bukantos):
J. Bukantos stated there is an upcoming conference in Peoria for the IMUA.
Community Development(J. Caudle):
J. Caudle stated there are 3 people signed up for weather spotters meeting.
J. Caudle has 4 people for the Park committee and they will meet on 3-28-08 at 6:30P.M. At the Divernon Firehouse. The 4 members are Tammy Squires, Dan Zerruson, Dave Goddard and Ryan Pierce.
Old Business
Mayor Carter stated there should be more information on the TIF district packets at the next Board meeting.
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Attorney Roger Rutherford is working on the Ordinance for snow routes.
The Employee evaluations should be completed by the next Board Meeting.
New Business
Mayor Carter stated that Frosty Treats has requested a peddlers license for 7 months with a 1 time fee. Motion to accept a fee of $30.00 for a 7 month peddlers license to Frosty Treats by R. Rhodes. Second J. Bukantos. Motion passed 5-0.
J. Bukantos suggested having committee meetings set up for once a month to be better informed prior to the regular Board meeting. The topic will be discussed at a future meeting.
J. Bukantos stated the Zoning Ordinance needs to be reviewed. J. Bukantos stated the new building permits need to be presented to the Board for review on a regular basis.
Motion to adjourn to Executive Session to discuss minutes by R. Rhodes. Second by J. Caudle
Open Meeting Continuation
Motion to accept the Executive minutes with additions and corrections from 3-12-08 by B. Carter. Second J. Caudle. J. Bukantos “No”. Motion passed 4-1.
Motion to adjourn by R. Rhodes at 9:25 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk