Board Meeting Minutes
March 12, 2008
Minutes Board Meeting
Page 3018
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday March 12, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:01 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Tom Burke “Here”, John Caudle “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Supervisor L. Rhodes, Treasurer L. Hundley and Administrative Assistant Jan Bowsher.
The minutes of the regular Board meeting on February 27, 2008 were presented. After reviewing and any correction made a motion to approve was made by J. Caudle and second by R. Rhodes. T. Burke Present. Motion passed 5-0.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second J. Caudle. Motion passed 6-0.
Supervisor(L. Rhodes):
Supervisor Rhodes informed the Board the water tank inspection will take place on April 1st. and 2nd.
Supervisor Rhodes stated that he has spoken to Benton and Assoc. regarding the water line replacement and they are working on a proposal that should be ready for the next Board Meeting.
Rock replacement has been taking place around town. Most areas that needed attention have been completed.
Supervisor Rhodes, B. Carter and J. Bukantos meet last week to discuss the ad to be placed for the Gas Operator position. A sample of the ad was presented.
Police
Officer Stirmell has completed the Juvenile Officer Certification and is qualified to handle juvenile cases.
Administrative Assistant J. Bowsher attended the Illinois Law Enforcement Alarm System conference on March 2nd-4th. Many topics were covered and the information will be useful.
Treasure's Report
Treasurer Hundley presented the monthly Treasurer's report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes has spoken to F. Marsaglia regarding the contract for the computer support. The contract stated that there will be quarterly support. The Board agrees to keep the support on a quarterly basis.
R. Rhodes presented information for a security window for the front desk of the Village Hall.
R. Rhodes reported that a seminar for school bus safety will be held on April 3rd, where it is to be held will be announced at a later date. The seminar will cover information on the recent bus crash in northern Illinois that caused several students to be injured.
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Discussion was held on the new Police garage. Mayor Carter will have a contractor help with the design of the building. An ad has been placed for the removal of the trees and the bids will be opened at the next Board Meeting.
Finance(B. Carter):
Nothing to report.
Personnel/Human Resources ( G. Henson):
Revision of the Personnel Code has been received and is ready for review.
B. Carter noted that a job description for the new position of Gas Operator is needed.
Health & Safety (T. Burke):
R. Rhodes informed the Board that the current ESDA Coordinator T. Schuster has resigned that position and a new coordinator needs to be appointed. J. Caudle stated a letter will be sent with the individuals that will be attending the weather watcher classes. J. Caudle and B. Carter stated that there may be a need to have magnetic signs made for the vehicles of the weather watchers so the vehicles can be identified. J. Bukantos stated the vehicles for the Public Works Department also need to have identification signs. Mayor Carter will check into the pricing of the signs.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
Mayor Carter presented a bill from Comcast cable that reflects a charge for Internet services. The Village has not paid for services in the past and the cable company will grandfather these charges in for 1 year.
Community Development (J. Caudle):
J. Caudle is developing a new park committee.
Old Business
Mayor Carter spoke with Attorney R. Rutherford regarding a snow route for the Village square. Attorney Rutherford recommended adopting an ordinance to govern this, which he will prepare.
New Business
Mayor Carter is working on Village employee evaluations, the Police Department has been completed.
Mayor Carter stated the Salvation Army has asked the Village in regards to placing a box for donations next to the recycling bin. Questions about the size and the type bin for donations were brought up. The Mayor will have the Office Manager check into the details for the next meeting.
J. Bukantos stated the Zoning Ordinance needs to be reviewed. The Ordinance does not state that a business building permits require Board approval. J. Bukantos stated it would be advisable to have the Ordinance amended to reflect this requirement.
Motion to go into Executive Session to audit Executive Minutes by . Second by . Motion Passed 6-0
Open Meeting Continuation
Motion to approve the Executive Minutes of 2-27-08 by B. Carter. Second by J. Bukantos. Motion passed 6-0
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Motion to adjourn by G. Henson at 9:00 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk