Board Meeting Minutes
January 23, 2007
Minutes Board Meeting
Page 3010
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday January 23, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Mayor called roll call: Mayor Wade Carter, Gretchen Henson “Here”, Randy Rhodes “Here”, Tom Burke “Here”, John Caudle “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Supervisor Larry Rhodes.
The minutes of the regular Board meeting on January 9, 2008 were presented. After reviewing and any correction made a motion to approve was made by R. Rhodes and second by T. Burke. Motion passed 5-0. J. Caudle present.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second T. Burke. Motion passed 6-0.
Mayor Carter recognized visitor Coy Ralston. C. Ralston questioned the Board regarding the TIF district. Mayor Carter stated that a packet for information regarding the TIF is being put together and should be available at the Village Hall. C. Ralston stated that he would like to begin work on his building on Dodd Street. The Board requested to review his plans when they become available.
Supervisor (L. Rhodes):
Supervisor Rhodes discussed the increase in water line breaks. There has not been any response from Benton and Associates regarding the replacement of the lines.
J. Bukantos discussed the possibility of contracting the position for the gas department and hire a new employee for the Public Works Department.
Police
Police Administrative Assistant J. Bowsher presented a new ad for the Chief of Police position to be placed.
Received records disposal certificate from the Illinois State Archives. Disposal is set for January 28th.
Officer S. Strimell has been enrolled in Basic Juvenile Officer Certification.
Treasure's Report
Nothing to Report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
B. Carter questioned when can the committee for the new police building could get together for discussion. R. Rhodes stated that there is concern due to the size of the lot and will check on his schedule for next week.
R. Rhodes presented a contract from Tru-Green regarding the lawn care for Village square and the Village Hall with a 5% savings. Motion to approve contract with Tru-green for lawn care by R. Rhodes. Second J. Bukantos. Motion passed 6-0.
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R. Rhodes questioned who is responsible for follow up building inspections. Whom is to be informed if codes are not meet. R. Rhodes stated there is concern regarding light weight construction and the fire department.
J. Bukantos stated the Board should consider having a security window placed at the Village Hall.
Finance (B. Carter):
B. Carter stated that Treasurer L. Hundley and S. Arter meet with a representative from UCB to discuss a new way to deposit checks. There has been a transfer of $650,000 form the Sweep account to UCB. The remaining will wait until outstanding checks are cleared. There is a CD due in May and the Flood buyout be left with Illini until the issues are resolved. B. Carter stated that UCB should be open mid March, weather cooperating.
Personnel/Human Resources ( G. Henson):
Motion to add Illinois Testing Services for $87.00 to the bills by G. Henson. Second B. Carter. Motion passed 6-0.
Health & Safety (T. Burke):
Mayor Carter stated that R. Rutherford has contacted the County regarding the bill for filling the well on the Brummett property. The Village needs final bill to place lien on the property.
Mayor Carter informed the Board a hearing has been set for February 5th on the store property.
A letter has been sent to the homeowner of E. Dodd Street for clean up of the garage. The homeowner has 5 days to reply.
J. Caudle stated a meeting for anyone interested in becoming a weather spotter will be held in Auburn on April 14th. J. Caudle will be receiving additional information.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
Nothing to report.
R. Rhodes questioned possible development of a snow route around the Village square.
Community Development (J. Caudle):
J. Caudle presented a letter from the Auburn High School after prom for donation. Motion to donate $100.00 to the after prom by J. Caudle. Second by T. Burke. Motion passed 6-0.
Old Business
Mayor Carter stated the plats for the Catholic Church have been sent to the County.
Mayor Carter presented the Pre-annexation Ordinance for approval. Motion to approve by J. Caudle. Second by B. Carter. Motion passed 6-0.
New Business
Mayor Carter discussed the possibility of doing a public survey of utility customers for e-mail addresses which would enable the Village to sent out alerts regarding boil orders and other such emergencies.
R. Rhodes informed the Board the Divernon Homecoming dates will be August 7th, 8th and 9th.
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Open Meeting Continuation
Nothing to report.
Motion to adjourn by G. Henson at 8:31 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk