Board Meeting Minutes
January 23, 2007
Minutes Board Meeting
Page 3007
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday January 9, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Mayor called roll call: Mayor Wade Carter, “Here”, Randy Rhodes “Here”, Tom Burke “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Supervisor Larry Rhodes.
The minutes of the regular Board meeting on December 27, 2007 were presented. After reviewing and any correction made a motion to approve was made by R. Rhodes and second by T. Burke. Motion passed 4-0.
The monthly bills were presented for approval. After additions and corrections were made, motion to approve bills by B. Carter. Second J. Bukantos. Motion passed 4-0.
Mayor Carter recognized Garrett Wolfe on behalf of the Sportsman's Club for a donation for fireworks.
J. Bukantos stated that the Fireworks show is a community event and made a Motion for a $1000.00 donation. R. Rhodes questioned what amount have they been short in the past. G. Wolfe is unclear on the amount and stated the Club does go by donations only. R. Rhodes questioned what the policy has been in the past for donations. B. Carter stated that $100.00 is the largest amount that the Board normally gives. J. Bukantos stated that the Village of Pawnee donates a substantial amount for the fireworks show. B. Carter stated that there must be a full Board approval and may need something in a Resolution form so there will be something on file. G. Wolfe stated that the fireworks will be ordered in April. Mayor Carter stated we will discuss this at the next Board meeting.
Mick Addison-Lamb presented a letter regarding a garage that had burned over a year ago. B. Carter stated that there is an Ordinance regarding the clean up of property. J. Bukantos stated that instead of arguing with the homeowners he would like to see something done. T. Burke stated that he will send a certified letter to the homeowners and if that does not resolve the issue we will take them to court. Mayor Carter stated that since we have procedures in place we will follow them.
Supervisor (L. Rhodes):
Supervisor Rhodes stated there have been 2 water main breaks since the last Board meeting. Mayor Carter questioned if Benton has been contacted to see what lines need to be replaced.
Supervisor Rhodes stated that he has decided that if a new employee is hired they need to be a natural gas operator. B. Carter questioned if they would be a Superintendent instead of a operator. Supervisor Rhodes stated that is possible but he would be the only employee of that department. Supervisor Rhodes stated that he would be out of that Department completely. This would allow Supervisor Rhodes to take care of the Water and Sewer Departments. If there is a need the department would assist the Gas Supervisor. B. Carter questioned if there will be enough work to keep this person busy full time. Supervisor Rhodes stated that absolutely and there are things that need to be done that are not being completed at this time. With all the mandates and education it will take someone that will work on office and outside work. J. Bukantos stated it may be a consideration to contract out the position. B. Carter stated that the Gas fund will be able to support this person individually.
Page 3008
Police
Police Administration Assistant stated that Officer Gerberding has completed his training.
Treasure's Report
L. Hundley reported the interest rate for the Sweep account is 3.72% and continues to decline. B. Carter questioned if the Board would consider to transfer to an account that would provide a higher interest rate. B. Carter stated that UCB would match Illinois Funds rates. Mayor Carter stated that the Board is obligated by the Ordinance to get the best rate.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
B. Carter questioned when the committee for the police garage can get together to discuss. R. Rhodes stated that there is concern due to the size of the lot and will check on his schedule for next week.
J. Bukantos stated that there is a street light out on the Village square.
Finance (B. Carter):
Nothing to report.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Mayor Carter stated that he has not received from R. Rutherford the changes in the personnel codes.
Health & Safety (T. Burke):
T. Burke stated that he has not received any further information in regards to the store property and the mine subsidence from R. Rutherford.
R. Rhodes questioned if the Village would be doing anything for extra manpower for weather spotters. J. Bukantos questioned what is required for a weather spotter. R. Rhodes stated there is a class that they need to attend and could schedule a class for the Village if necessary.
Public Works,Streets, Alleys and Utilities (J. Bukantos):
Mayor Carter presented the UGM agreement for approval. Motion to approve Resolution by J. Bukantos. Second by B. Carter. Motion approved 4-0.
Community Development (J. Caudle):
Nothing to report.
Old Business
Plats for the Catholic church property have been submitted to R. Rutherford for his review.
B. Carter and R. Rhodes will meet with Supervisor Rhodes to determine the needs for a new Police garage and storage building.
A Pre-Annexation Ordinance was given to the Board members for their review, with action to be taken at the next Board meeting.
Page 3009
New Business
B. Carter reminded everyone that employee evaluations will need to be completed in the coming months.
Mayor Carter stated that Illini Bank has contacted the Village inquiring about possible TIF eligibility for their improvement project. He stated that the bank was told that he would look into their request.
B. Carter also stated that Utility Ordinance UO-01-02 needs to be rewritten with the new payment procedures included.
Open Meeting Continuation
Nothing to report.
Motion to adjourn by G. Henson at 8:31 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk