Board Meeting Minutes
December 12, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday December 12, 2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Tom Burke “Here”, John Caudle “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Also present were Supervisor Larry Rhodes and Treasurer Lucille Hundley and Police Administrative Assistant Jan Bowsher.
The minutes of the regular Board meeting on November 28, 2007 were presented. After reviewing and any correction made a motion to approve was made by T. Burke and second by R. Rhodes. Motion passed 5-0 B. Carter voting present.
The monthly bills were presented for approval. Motion to approve bills by B. Carter. Second G. Henson. Motion passed 6-0.
Mayor Carter recognized a group of citizens representing the residents that reside on State Street. There is concern regarding the recent events that may have been caused by mine subsidence in this area. Jeff Lemar is questioning the placement of flex lines for the gas meters and the charges involved. J. Lemar also questions if the Village would consider placing flex lines in the ground prior to the meters on the homes. Supervisor Rhodes stated the gas lines that are placed are made of steel. Supervisor Rhodes stated the lines that are in place are the safest type of system to have. Connie Lemar stated a Federal personnel agent stated the Village should have the gas line replaced with flex lines. There has been no confirmation that the problems are caused by mine subsidence. The Lemars will receive the results in three months. B. Carter questioned whom the agency was that came to their home. IDNR Mines and Minerals is a federal funded agency. B. Carter stated there is concern regarding whether the Village is covered for the liability involved if the Village Publics Works Department place the flex lines for the customers in their homes. B. Carter suggested to have R. Rutherford check into the Villages part for liability prior to any more work to be completed. B. Carter also suggested that procedures to be put in place for any future work to be completed. Supervisor Rhodes stated the homeowners can place the lines themselves but they must be up to code. The Village is not covered by the insurance unless there is an emergency. Bill Beaty requested a line to be placed at the home of Joy Beaty. T. Burke explained what is considered an emergency and the need to consider what can be done. Mayor Carter suggested that T. Burke contact R. Rutherford and the insurance company regarding coverage. J. Bukantos stated that all homes need to have flex lines placed. T. Burke stated they need to be placed in all new homes. Supervisor Rhodes explained if the homeowners feel that the lines need replaced and can not wait on the information from the attorney or the insurance, then they should go ahead and have them replaced.
R. Rutherford reported that they are wrapping up the audit with IEMA. A complaint has been filed with the County Circuit Court regarding the clean up of the property at 1st and Kenney Streets.
Supervisor (L. Rhodes):
Supervisor Rhodes reported the inspection for the water tower has been postponed due to the cold weather until March.
The Car Wash pit has been cleaned out by IMCO Utility Co. A letter has been sent with the bill to the
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owners of the Car Wash for reimbursement to the Village.
There will be a meeting for the UMG on December 14, 2007. Supervisor Rhodes and J. Bukantos will be attending.
Police
J. Bowsher was present to ask the Board whom should be enforcing the non-smoking laws which go into effect January 1, 2008. Motion to make effective January 1, 2008 the Divernon Police Department will not be involved with enforcement of the Non-smoking law and complaints will be referred to the County Department of Public Health by B. Carter. Second J. Bukantos. Motion passed 6-0
J. Bowsher has assisted Officer Gerberding with Less Than Full Leads, ASP and OC spray certification.
Completed applications have been sent to three applicants for the Chief of Police position selected by the committee.
Officer R. Pearce and J. Bowsher will be attending the graduation of Officer S. Strimell at the Belleville Police Academy on December 14, 2007.
Treasurer's Report
L. Hundley presented the monthly Treasurer's report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes reported the information regarding the lights has been sent to Amerencips.
Information on the website has been sent.
The landscaping at the Village Hall has been completed.
Finance (B. Carter):
B. Carter reported on the interest rate for the Sweep account has dropped. The Illinois and Prime Funds are doing the best. B. Carter suggested that the Board should reconsider where the money is placed for the best investment.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Mayor Carter presented insurance coverage for employees for the next year. R. W. Troxell has recommended not to make any changes with the current policy. The Village's cost will increase 3.4%. Motion to accept and continue current insurance policy with BC/BS for employee health coverage by T. Burke. Second B. Carter. Motion passed 6-0.
Mayor Carter brought up for discussion employee Christmas gifts. Full time employees and the Police Administrative Assistant to receive a $100.00 gift card and part time $50.00 gift card. Motion to accept the gift amounts and to approve L. Hundley to give check to B. Carter for purchase of the gift cards by B. Carter. Second J. Bukantos. Motion passed 6-0.
Health & Safety (T. Burke):
Nothing to report.
Motion to accept the contract from Bumpus Disposal with the correction by T. Burke. Second R.
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Rhodes. Motion passed 6-0.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
Nothing to report.
J. Bukantos mentioned there is still a need to have the alley clean up done on State Street.
Community Development (J. Caudle):
J. Caudle reported that there are 7 entries for the Christmas Decoration Contest. Judging will take place on 12-13-07 and the checks will be presented at the next Board meeting. The $3.00 fee will no longer be charged for future contests.
Old Business
Nothing to report.
New Business
Mayor Carter questioned the employee hours during the holidays of December 24th and December 31st. The employees would prefer to take 1 full day and not two ½ days. December 24th is the day that the employees are requesting. Motion to approve time off on the 24th of December by T. Burke. Second by J. Bukantos. Motion passed 6-0.
J. Bowsher stated that 1 Chevy Impala is in need of new tires.
Open Meeting Continuation
Nothing to report.
Motion to adjourn by G. Henson 8: 55 pm.
Wade Carter
Village President
Tracey Oldridge
Village Clerk