Board Meeting Minutes
May 23, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday October 10, 2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Joe Bukantos “Here”, Tom Burke “Here”, Betty Carter “Here”, John Caudle “Here”. Also present were Superintendent Larry Rhodes, Treasurer Lucille Hundley.
The minutes of the regular Board meeting on September 26,2007 were presented. After reviewing and any corrections made a motion to approve was made by J. Caudle and second by T. Burke. Motion passed 6-0.
The monthly bills were presented for approval. Clerk Oldridge presented an estimate from Goodman Fence for repairs to the Lift Station at the truck stop for $927.00. Supervisor Rhodes stated that the fence company needs to be paid at the time of completion of the work. Clerk T. Oldridge will be sending in the claim for the repairs to the insurance and may not receive the payment prior to the completion. Motion to approve Treasurer to pay the Goodman Fence company $927.00 upon completion of the repairs by T. Burke. Second by R. Rhodes. Motion passed 6-0. Motion to approve bills with additions and corrections by R. Rhodes. Second T. Burke. Motion passed 6-0.
Mayor Carter recognized visitor Tom Peters from J. P. Morgan Farm Management here to discuss the Annexation of the Siegle and Faloney properties. T. Peters asked if the Board has any questions or concerns. Jay Jessen from Greene and Bradford Engineering presented an overview of the area. This jurisdiction was set by the IDOT. B. Carter asked why they added the property east of Interstate 55. T. Burke questioned what is available. J. Jessen stated if the east side is not added it would not jeopardize the plan. There is nothing that can be done at this time until the sewage updates are complete. B. Carter asked R. Rutherford, also present, where we stand on the Pre-Annexation Ordinance. R. Rutherford informed them that nothing is to be done until the Ordinance is posted. J. Jessen stated the owners would like to keep the area around Brush Creek a Wildlife Sanctuary. J. Bukantos asked if there are any plans for development to be started. T. Peters stated there are no plans at this present time. The possible development could be light industrial or commercial and possible residential. The Board has discussed residential area in the past but if the sewage can not be updated there is no need to go forward.
R. Rutherford presented the Pre-Annexation Ordinance for the Board to review and discuss at the next Board meeting.
B. Carter questioned if there has been any thing heard from the County regarding the well that needs to be filled on the Brummet Property on State Street. J. Bukantos stated the James Caughlin should receive a letter regarding the property on Kenny and State Streets. T. Burke agrees and suggested that R. Rutherford send the letter.
R. Rutherford presented the responses to Hunter Lake for review.
R. Rutherford stated that we are in the middle of the Audit on the Flood Mitigation Project and is working with Treasurer Hundley to complete.
J. Bukantos questioned if R. Rutherford should review the UMG agreement which was suggested by the information given. A copy was given to R. Rutherford for review prior to the next Board meeting.
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Joe Fuchs inquired as to when he will be able to receive the items stolen form his property. Mayor Carter questioned if J. Fuchs wanted to press charges in this matter. J. Fuchs stated that he does want to press charges and has not been able to speak to anyone at the State's Attorney's office. The office suggested that he speak to the Juvenile division. Mayor Carter will speak with the States Attorney office tomorrow to see who needs to get the letter to release his property. B. Carter questioned what property we have here. J. Fuchs stated that J. Lomelino has shown him partial amounts of his property.
Supervisor (L. Rhodes):
Supervisor Rhodes presented the bulk water rates for review. At the current time the rates are $3.00 for up to 500 gallons and $.06 per gallon over 500 gallons. R. Rhodes questioned what the village pays for water. L. Rhodes stated the rate is $2.35 per 1000 gallons. B. Carter asked for a recommendation from Supervisor Rhodes. B. Carter also stated the water losses should be taken into consideration. These losses can not be made up. Mayor Carter stated the majority of the bulk customers are not with in the Corporate Village. J. Bukantos suggested they raise the water rate the same percentage as the last Residential raise. B. Carter suggested looking into what other villages charge. R. Rhodes questioned what the residential rates were previously.
Supervisor Rhodes stated there have been inquires to the surplus vehicles. B. Carter questioned whether to run another ad for bids. Mayor Carter suggested to go ahead and run ad for the vehicles in all the area papers.
Police (J. Lomelino):
Mayor Carter presented the contract for Officer Steve Stirmell. Also a Letter of Resignation for the position of Chief of Police from J. Lomelino.
Treasurer's Report
L. Hundley presented the Treasurer's report. B. Carter questioned when the auditor would be returning . L. Hundley stated they should be arriving soon. The report should be published by October 31st.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes presented a new bid from Amerencips for the light to be placed on Corn Silk at the south end of Madison Street. Due to the expense and problem placing the pole, Amerencips is not recommending the light be placed in that area. It was suggested to place at the corner of Corn Silk and Madison on the west side of the street. Motion made to place light on the west side of Corn Silk at a cost of $4200.00 by R. Rhodes. Second by J. Bukantos. Motion passed 6-0.
B. Carter suggested to see if Amerencips has a resolution available.
R. Rhodes presented information regarding the Village website and cost involved. Steve Curry will be talking care of the site. R. Rhodes is looking into having access to the site for daily updates to be done by the Village as needed. Motion made to reestablish the website and hire Steve Curry as Web Master by R. Rhodes. Second by T. Burke. Motion passed 6-0.
Finance (B. Carter):
B. Carter reported she is working on the Tax Levy Ordinance and is waiting on information from
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Gregrich's office and will have it ready for the next Board meeting.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Health & Safety (T. Burke):
T. Burke stated that the Bumpus contract has been sent back to check on rates for senior citizens. The contract should be signed and ready for the next Board meeting.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
J. Bukantos reported the curbing on the west side of the square should be started at the beginning of next week.
Community Development (J. Caudle):
J. Caudle presented handout of replacement figurines for the Nativity scene Christmas decoration. R. Rhodes questioned the condition of the box. Supervisor Rhodes stated that it could be updated as needed. Supervisor Rhodes and J. Caudle will check the box for repairs. J. Bukantos questioned the lights and other decorations for replacement or repair. T. Burke suggested to get a new set for the nativity. B. carter stated that she would prefer to keep the old set and restore it. J. Bukantos suggested to make sure the set is able to be used this year again.
Old Business
Mayor Carter presented a Resolution from the Sangamon County Regional Planning Commission. Motion made by T. Burke to accept said Resolution. Second by J. Caudle. Motion passed 6-0.
Motion made by T. Burke for approval of a temporary liquor license to Papa Joe's for October 13, 2007. Second by R. Rhodes. Motion passed 6-0.
New Business
Mayor Carter discussed the Trick or Treat hours for this Halloween. Motion to make the hours for October 30th and 31st 5pm to 8pm by R. Rhodes. Second T. Burke. Motion passed 6-0.
Mayor Carter stated the contract on his cellular phone has expired and is looking into purchasing a new phone. There is a $18.00 processing fee for a new contract to be signed. The cost of a new phone is $64.63
Motion to go into Executive Session to discuss personnel by J. Bukantos. Second by G. Henson. Motion passed 6-0.
Open Meeting Continuation
After additions and corrections motion made to accept Executive Minutes of September 26, 2007 by T. Burke. Second by J. Caudle. Motion passed 6-0.
Motion made to keep J. Lomelino as a part-time officer by T. Burke. Second by R. Rhodes. Motion passed, G. Henson”Yes”, R. Rhodes “Yes”, T. Burke “Yes”, J. Caudle “No”, B. Carter “No”, J. Bukantos “No”, Mayor Carter “Yes”.
Motion to retain Officer J. Bowsher to take over administrative duties of the Police Department until the position of Chief of Police is filled at the rate of $15.00 per hour by B. Carter. Second J. Bukantos. Motion passed 6-0.
Motion to adjourn by G. Henson at 9:57 pm.
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Wade Carter
Village President
Tracey Oldridge
Village Clerk