Board Meeting Minutes
September 26, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday September 26, 2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Joe Bukantos “Here”, Tom Burke “Here”, Betty Carter “Here”, John Caudle “Here”. Also present were Superintendent Larry Rhodes, Police Chief Jamie Lomelino.
The minutes of the regular Board meeting on September 12,2007 were presented. After reviewing and any correction made a motion to approve was made by R. Rhodes and second by T. Burke. Motion passed 6-0.
The monthly bills were presented for approval. B.Carter suggested to pay additional charges for the sidewalk program of $3014.60 from the General Fund. Motion to approve additional cost of $3014.60 to be paid from the General Fund under Road and Bridge made by J. Bukantos. Second by R. Rhodes. Motion passed 6-0. Motion to approve bills with additions and corrections by J. Bukantos. Second T. Burke. Motion passed 6-0.
Mayor Carter recognized visitor Jake Rettberg. J. Rettberg presented information from the Otter Lake Water Commission regarding the camp lots. The lease on the lake will be up on October 15, 2007 and the Water Commission will be taking over. The Commission is implementing conditions to improve the campgrounds. B. Carter questioned when the information for the changes was received by the campers. J. Rettberg stated the first ordinance was voted down and there was not a long notice. B. Carter questioned if the lawyers for each side have been able to get together to discuss the issues. J. Rettberg stated that they should be getting together soon. B. Carter asked what the Commission is expecting from the Board. B. Carter asked if a large percent of campers are not Commission customers. J. Rettberg explained when a lease is not renewed the first person on the waiting list will be notified. If the person is interested in leasing the lot they are not required to purchase the existing camper or any other structures on the lot. The lot owners are concerned with the removal of the existing campers. J. Rettberg explained that the Commission will have the means necessary to have the campers removed.
Supervisor (L. Rhodes):
Supervisor Rhodes stated he will be checking on bulk water rates for the next Board meeting. Bids were presented for the surplus vehicles. A bid of 221.99 for the 2000 V-6 Chevy Impala from Wayne Flemister, bid of 25.00 for the 2000 Chevy Impala from Don Becker, bid of 201.99 for the 1992 ½ ton Utility Truck from Pat Trueblood, a bid of 825.00 for the ½ ton Utility Truck from Norman Wilson were received. B. Carter suggested placing an ad for the remaining vehicles. Supervisor Rhodes suggested using the I-Bid. Motion made to accept bids from Norman Wilson and Wayne Flemister by R. Rhodes. Second T. Burke. Motion passed 6-0.
Supervisor Rhodes stated a grader has been rented for 1 month at a fee of $3000.00. The grader will be used to grade the area on State Street between Kenny and South to improve the condition due to the problems with drainage. Supervisor Rhodes has looked into the cost of a new grader for purchase and received a bid from Roland Machinery for $94,000.00. The Village will rent the grader as needed.
Supervisor Rhodes reported on a meeting with the Department of Labor. The main concern was the use
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of a safety cage to be used while digging large holes. This cage is designed to prevent cave in. Supervisor Rhodes stated the backhoe that is currently used is not powerful enough to remove the cage upon completion of the job. T. Burke suggested getting bids for a new backhoe. J. Bukantos agreed that this needs to be addressed. Supervisor Rhodes questioned the fire hydrant flushing and whether there were any problems with the hydrants that need to be addressed. J. Caudle reported that all went well. R. Rhodes stated the hydrant near #5 on Corn Silk need to be oiled. Supervisor Rhodes will see to the problem.
Police (J. Lomelino):
Chief Lomelino stated the contract for Officer Stirmell is complete and ready to be signed. Officer Stirmell will be starting PTI training on October 1st. The cost of training has increased from $3278.00 to $3975.00
Chief Lomelino reported a check has been receive form the insurance for reimbursement of $1870.30 for equipment lost due to the accident on 11-13-06. B. Carter suggested that the invoices be reviewed to check for further payments.
B. Carter questioned the training that Chief Lomelino recently attended. Chief Lomelino stated the training was a requirement for his CEU compliance and an opening was available to attend.
Treasurer (L. Hundley):
Nothing to report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes reported a meeting is set for next week with Steve Curry regarding the Village web site.
J. Bukantos stated the light on Corn Silk would be better place on the South side of Madison Street. B. Carter and T. Burke also agree with placement on the south side. Mayor Carter suggested to have a new bid from AmerenCips for a light to be placed on Madison Street.
Finance (B. Carter):
B. Carter stated that she is working on the Tax Levy Ordinance. The Ordinance is due in December.
Personnel/Human Resources ( G. Henson):
G. Henson presented the updated job description for the Office Manager for review. B. Carter made a motion to approve the Job Description for Office Manager. Second by T. Burke. Motion passed 6-0.
Health & Safety (T. Burke):
T. Burke questioned if James Couglin has been spoken to regarding the fence to be placed at 1st and Kenny Streets. The owner has not been able to be contacted and there must be a building permit prior to placement of the fence.
T. Burke stated the contract with Bumpus Disposal has not been signed. The contract has been faxed to Bumpus. Commercial rates are to remain the same and residential rates will increase by $1.00. Discussion has been made regarding possible curb side pick up though out the Village. There will be plenty of notice given if this is to go into effect. The curb side pick up will help alleviate the wear and tear on the alleys. Concerns were made regarding trash being placed street side for a number of days
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prior to pick up.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
J. Bukantos reported the sidewalk replace program has been completed. There has been very good feedback.
J. Bukantos and Supervisor Rhodes attended a meeting with Utility Gas Management on 9-26-07. The 10 year gas buy program was discussed. The Village still has time available to join the program. UGM will be buying gas from suppliers at a savings of 30 cents on the $1.00. If the price can not be meet, UGM will not buy from the supplier and will find a supplier that will give the deal. This will be a positive payback to the Village. Paperwork to join the program needs to be completed by 10-31-07. The Board will discuss this matter at the next Board meeting.
Community Development (J. Caudle):
Nothing to report.
Mayor Carter stated the ground breaking for UCB has begun. UCB is still waiting on IDOT regarding the entrances. Weather permitting the opening should be the end of January or the first of February.
Old Business
Mayor Carter stated the contractor for the demolition of the Brummett property on State street has discovered a well that needs to be filled. Jim Hendricks with Sangamon County has received a bid from Reynolds Well Drilling for $950.00. Motion made by R. Rhodes to have the well filled by Reynolds for $950.00. Second by J. Bukantos. Motion passed 6-0.
R. Rhodes reported the painting of the Village hall is to be done in the fall. The train depot will be done in the spring.
B. Carter stated the Roger's, who have recently purchased the Trucker's Homestead Restaurant, asked if they need building permits. They are also questioning the fencing around the lift station that has been run over in the past. Supervisor Rhodes stated the fence company is waiting till fall due to their business schedule. B. Carter also stated that G. Rogers would like to place a billboard that would be visible from the highway. B. Carter stated the sign measurement for businesses is found in the Zoning Ordinance and is different from residential. The Village must receive a building permit for the sign to be placed.
New Business
Chief Lomelino reported that he has applied for a grant to receive 3 new digital cameras and 1 radio for $12,877.00.
Motion to go into Executive Session at 8:57 P.M. by T. Burke. Second by R. Rhodes. Motion passed 6-0.
Open Meeting Continuation
B. Carter made a motion that Jamie Lomelino's tenure as Police Chief at Divernon end at 12:00 am on September 30,2007, due to the fact that he has accepted a full-time position with the Auburn Police Department that is effective October 1, 2007. Second by T. Burke. Motion passed 6-0.
Motion to Adjourn at 9:43 P.M. By G. Henson.
Wade Carter
Village President
Tracey Oldridge
Village Clerk