Board Meeting Minutes
September 12, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday September 12, 2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Joe Bukantos “Here”, Tom Burke “Here”, Betty Carter “Here”, John Caudle “Here”. Also present were Superintendent Larry Rhodes, Police Chief Jamie Lomelino, Treasurer, Lucille Hundley.
The minutes of the regular Board meeting on August 22, 2007 were presented. After reviewing and any correction made a motion to approve was made by B. Carter and second by J. Bukantos. Motion passed 6-0.
The monthly bills were presented for approval. After additions and any corrections were made a motion to approve the bills made by B. Carter. Second by J. Caudle. Motion passed 6-0.
Mayor Carter recognized visitor Reggie Benton of Benton and Associates. R. Benton presented to the Board a proposal from Walkers Sandblasting and Painting for cleaning of the water tower. Also a bid for Benton and Associates to do the inspection of the water tower. R. Benton suggested to have the work on the water tower done in Oct. or Nov. of this year. At this time of the year the water usage is less. No date has been set . It will be necessary to contact the Otter Lake Water Commission to set a date. R. Benton suggested to have the inside of the tank sandblasted in order to check for future repairs or painting. B. Carter suggesting that the Board act on the proposal . J. Bukantos questioned if the tank would need painting. R. Benton stated if necessary but a new proposal would need to be done for the painting of the inside of the tank. The painting could be done at a later time. B. Carter made motion to accept the bid form Walkers sandblasting for $2800.00 and Benton and Associates for $1200.00. Second by T. Burke. Motion passed 6-0
Mayor Carter recognized Terry Davis from the Otter Lake Campers Association. T. Davis is requesting the Board to speak with Jake Rettburg, representative of the Otter Lake Water Commission, in regards to the new rules and regulations for the selling of personal property on camp lots. The Campers Association is concerned that they will be unable to recover their investments that they have put into the lots. J. Rettburg will be present at the next Board meeting to speak on behalf of the Otter Lake Water Commission.
Junior Bowman requested that rock be placed in front of this home at 324 Lincoln Street. J. Bowman stated that he has made numerous attempts to receive rock and has no response. He fells there is a safety issue. Superintendent Rhodes stated that the street project is complete and should be able to address the issue. Rhodes feels that additional rock will not help this area due to the drainage problem. J. Bukantos questioned if the area could be graded to improve the condition. Supervisor Rhodes agrees grading would help alleviate the drainage problem and new rock could be placed. Supervisor Rhodes will work on this area next week.
Representative from Country Trace Subdivision, Scott Dambacher, discussed the need for a street light at the end of Corn Silk Lane. The original vote by the subdivision was no. S. Dambacher does not want a light placed in his yard and and if a light must be placed he would pay for a decorative light to be placed at his cost. B. Carter stated that a decorative light can not be placed on city property. T. Burke stated if a light is placed by the Village then it would be determined by the Village the type of light to
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be placed. Placement of a light at the end of corn silk on Madison Street would provide enough light. R. Rhodes stated the bidding is for the end and the middle of Corn Silk. Troy Squires questioned why the Board would be intervening with the Homeowner Association that has a covenant regarding lighting. J. Bukantos questioned why the lighting could not be placed on Madison. R. Rhodes stated the project would be costly. Mayor Carter suggested to table this issue for a later discussion.
Jeff Covi was present to request permission to have a Fund Raiser for Darrin Hardin at the Village Square on October 13 with a rain date of October 20, 2007. J. Covi guarantees the clean up of the park after the event. J. Covi must provide the Board with proof of insurance and apply for a special liquor license for that date.
Supervisor (L. Rhodes):
Supervisor Rhodes stated the bids for the auction the vehicles has been changes to the 26th of September. A new add will be placed in next weeks paper.
B. Carter suggested to have the Village Hall building power washed.
Police (J. Lomelino):
Chief Lomelino reported that Jim Coughlin is cleaning the area at the property at 1st and Kenny Streets. Chief Lomelino report that J. Coughlin would like to place a 6 foot fence on the property for storage. J. Coughlin must apply for a building permit and the vehicle on the property must be removed.
Chief Lomelino reported that the Chatham Fire Department is working on the template for the I.D. badges for all Village employees and Board members.
Treasurer (L. Hundley):
L. Hundley presented the Treasurer's report.
L. Hundley reported that the Village has received $2250.00 interest from each of the two CD's that were purchased in July. We have also received $7452.47 reimbursement for the PTI training.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes reported that he is still working on the website. J. Duval has not yet given the estimate for the Depot to be painted.
Finance (B. Carter):
Nothing to report.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Mayor Carter will present information at the next Board meeting from R. Rutherford regarding personnel changes.
B. Carter presented an invitation to a Seminar on Thursday Nov. 1, 2007 by Brown, Hay and Stevens on Employment Law.
Health & Safety (T. Burke):
T. Burke report the contract with Bumpus Disposal is due in October. T. Burke will make copies and
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discuss with Bumpus regarding any changes in the contract. T. Burke questioned concerns regarding the alley conditions. R. Rhodes questioned what would need attention and the cost of these repairs. R. Rhodes suggested getting bids from other disposal companies. T. Burke and J. Bukantos stated that they are satisfied with the current service.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
J. Bukantos reported the ad for bids on the sidewalk program was placed and has received 1 bid from Chuck Bland for $10,200.00. J. Bukantos made a motion to accept the bid from C. Bland Builders Inc. not to exceed $10,200.00. R. Rhodes second. Motion passed 6-0.
B. Carter questioned the fire hydrant on Dodd Street near the ball field that is being blocked by vehicles during the ball games. Supervisor Rhodes stated that the no parking sign has been removed and needs to be replaced with no parking fire lane. Supervisor Rhodes will place order for new sign.
Community Development (J. Caudle):
J. Caudle reported that he is waiting on a book to look into new Christmas decorations.
Old Business
Mayor Carter stated that Tom Peters will be present at the next meeting to discuss the Annexation. Mayor Carter stated the demolition of the property on State Street has begun. A bid amount has not yet been received from the County.
B. Carter stated the Ordinance for the Utilities 00-01-02 needs to updated and discussed.
New Business
Mayor Carter suggested J. Caudle be added to the Sangamon County Regional Planning Commission as the 2nd contact.
Motion to adjourn to Executive Session to discuss Personnel by R. Rhodes.
Open Meeting Continuation
After corrections and additions were made Motion to accept the minutes of the Executive Session by T. Burke. Second by J. Caudle. Motion passed 6-0.
Motion to adjourn at 10:54 P.M. By G. Henson.
Wade Carter
Village President
Tracey Oldridge
Village Clerk