Board Meeting Minutes
July 25, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday July 25, 2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:01 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Joe Bukantos “Here”, Tom Burke “Here”. Also present were Superintendent Larry Rhodes. Arriving late Betty Carter. Not present John Caudle.
The minutes of the regular Board meeting on July 11, 2007 were presented. After reviewing and any correction made a motion to approve was made by T. Burke and second by R. Rhodes. Motion passed 4-0.
The monthly bills were presented for approval. After additions and any corrections were made a motion to approve the bills made by R. Rhodes. Second by T. Burke. Motion passed 4-0.
Mayor Carter recognized visitor Joe Fuchs. J. Fuchs reported on what he feels is noncooperation from the Chief of Police regarding a burglary at his home. J. Fuchs stated the States Attorney's office has not yet received a report on his case. J. Fuchs has spoken to the Chief and has not received any cooperation with this matter. Mayor Carter suggested speaking with Chief Lomelino. T. Burke will speak to the Chief in regards this matter. J. Fuchs reported the police have been speeding through the Sportsman's Club. T. Burke will also speak to the Chief about this issue.
Reggie Benton of Benton and Associates presented the Flood Plan Ordinance 2007-04. Motion to approve by R. Rhodes. Second by T. Burke. Motion passed 4-0
R. Benton also presented the NPDES permit renewal for the sewage treatment. This is to be renewed every 5 years. J. Bukantos questioned if any problems could arise in the future. R. Benton mentioned that changes could arise and can be addressed when they arise. Motion to approve Benton and Assoc. to do NPDES not to exceed $3000.00 by J. Bukantos. Second T. Burke. Motion passed 5-0.
R. Benton mentioned the jurisdictional transfer. R. Benton recommended representatives of the Village meet with IDOT to determine the changes. The IDOT is recommending the flood levels be a foot higher than originally stated. R. Benton will determine when meeting can be held and get back with the Board members.
R. Benton reported that he is working with Supervisor Rhodes in regards to the cleaning of the water tower. At the present time, it is to be done in September or October when the water usage is at its lowest.
Supervisor Rhodes mentioned a bridge that is due for inspection. R. Benton suggested contacting Sangamon County. The County may do inspection for a minimal fee.
J. Bukantos questioned R. Benton in regards to using Road and Bridge and the Motor Fuel Tax monies for the sidewalk program. B. Carter stated she has spoken to Casey Pratt at Sangamon County and is under the opinion that Road and Bridge may be used for the program.
Supervisor (L. Rhodes):
Supervisor Rhodes asked whether a Dead End sign should be placed at Virginia Street. J. Bukantos questioned how many road signs are available at this time. Supervisor Rhodes stated he has few available and has recently ordered stop signs. J. Bukantos raised concerns of the intersections traffic flow. R. Rhodes is working on a plan for the placement of street signs and will be presenting it at the
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next Board meeting.
Supervisor Rhodes reported that they are behind on street work and it may be into August or September before the Oil and Rock project can be started.
Police (J. Lomelino):
Nothing to report.
B. Carter reported on the Fund Transfer from the General Fund to the Police Fund. B. Carter requested prior approval from the Board for these funds to be transferred at each quarter. Motion for Treasurer to be authorized to make quarterly transfers from General Fund to Police Fund to cover expenditures by B. Carter. Second T. Burke. Motion passed 5-0.
Treasurer (L. Hundley):
Nothing to report.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes reported the concrete at the baseball field is ready to be poured.
R. Rhodes stated that J. Duval is getting an estimate ready for painting of the Train Depot.
Finance ( B. Carter):
B. Carter presented the FY08 Appropriation Ordinance 2007-05. Motion to approve B. Carter. Second T. Burke. Motion passed 5-0.
B. Carter reported that the Village's sales tax revenues were down the first 3 quarters of 2006 and property taxes revenues were down as well. The Municipal League Review earlier reported possible cuts in the Motor Fuel Tax at the Federal level. B. Carter suggested future projects should consider this information when making spending plans. B. Carter informed the Board that the State Senate also is planning on using the 75 cents tax on cigarettes for Motor Fuel Tax.
B. Carter spoke with the Treasurer regarding investment of $250,000 dollars each from the General and Gas Funds into CD's for 12 months. The money is to be placed wherever the CD that would provide the best interest rate. B. Carter made motion to place $250,000 from the General Fund and Gas Fund in a CD for no more than 12 month at the best interest rate available. Second T. Burke. Motion passed 5-0
Personnel/Human Resources ( G. Henson):
G. Henson presented the job description for the Office Managers position with changes, to be reviewed at the next Board meeting. G. Henson requested the job descriptions for the Public Works Department. B. Carter provided Henson with the current Public Works Employee I and II job descriptions.
Health & Safety (T. Burke):
T. Burke reported there is no new information regarding the ADA suit.
T. Burke requested that Roger Rutherford be informed regarding the property at the corner of 1st and Kenney. This area needs to be addressed for clean-up. The owner is unable to be reached. Mayor Carter
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will speak with R. Rutherford regarding this matter.
T. Burke and G. Henson have been reviewing the applications for the Police Department position. The applicants will be notified and will be interviewed by the Board on the August 8th meeting.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
J. Bukantos reported on the sidewalk program. J. Bukantos stated the cost of concrete has increased . The curbing and guttering is to be done on the west side of the square. J. Bukantos is working on bids for this project. B. Carter suggested the curb and guttering be done 1st and placing an ad for bids.
Community Development (J. Caudle):
Nothing to report.
Mayor Carter presented a letter for the TIF Association for review.
Old Business
Mayor Carter discussed the Annexation of the Siegel and Falonie properties. Mayor Carter has not heard from farm manager Tom Peters. Mayor Carter will speak with R. Rutherford regarding the Pre-Annexation Ordinance.
Mayor Carter reported the County has the information for the demolition of the property on State Street.
Mayor Carter questioned the insurance payments received for the past accident of Chief Lomelino. Mayor Carter has spoken to R. Rutherford. R. Rutherford will contact the Treasurer and the Clerk in regards to the past due payments and any future payments not yet received.
New Business
Nothing to report.
Open Meeting Continuation
Nothing to report.
Motion to adjourn by G. Henson at 8:52 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk