Board Meeting Minutes
June 27, 2007
Minutes Board Meeting
Page 2954
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 27,2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Betty Carter “Here”, Joe Bukantos “Here”, Tom Burke “Here”, John Caudle “Here”. Also present were Superintendent Larry Rhodes and Police Chief Jamie Lomelino.
The minutes of the regular Board meeting on June 13, 2007 were presented. After reviewing and any correction made a motion to approve was made by J. Caudle. Second by R. Rhodes. Motion passed 5-0, one present vote.
The monthly bills were presented for approval. After additions and any corrections were made a motion to approve the bills made by B. Carter. Second by G. Henson. Motion passed 6-0.
Supervisor (L. Rhodes):
Supervisor Rhodes presented the application from the IEPA for the Sewer Plant discharge permit. This will be forward to Benton and Associates, Inc. office to be reviewed by John Calise. J. Bukantos questioned what would need to be done regarding the permit.
Supervisor Rhodes reported that he attended the GUA ( Gas, Utilities, Alliance) Conference . There were no claims for the year 2006 so the insurance rate remains at $2.00 for each hanging gas meter .
Supervisor Rhodes reported that the overhead doors have been ordered.
Police (J. Lomelino):
Chief Lomelino reported that Officer R. Pearce graduated on June 22nd and will be working with Chief Lomelino during the next course of his training.
Chief Lomelino addressed the complaints received due to the loitering that occurs around the Village Square. Chief Lomelino has spoken with them and will work on resolving the issue.
Chief Lomelino reported that the Village has received the MDC Grant money in the amount of $5321.00.
Treasurer (L. Hundley):
Nothing to report.
Mayor Carter presented a bid from Bill Gregerich for the Audit to be done at the estimated amount of $3695.00 to $3990.00. Motion to hire Gregerich to proceed with the audit but not to exceed the amount of $3990.00 by B. Carter. Second G. Henson. Motion passed 6-0.
Mayor Carter presented an action for over expenditure in regards to a funds transfer. Mayor Carter suggested an authorization for an interfund transfer. Motion made for the Board to approve a retro transfer fund from the General Fund to the Police Fund in the amount of $175,000 for the last FY07 by B. Carter. Second J. Bukantos. Motion passed 6-0.
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Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes presented a proposal from Norm Wilson for concrete replacement at the baseball field. This work needs to be completed after the baseball season is completed. Motion to accept the proposal from N. Wilson to complete the replacement at the baseball field by T. Burke. Second by R. Rhodes. Motion passed 6-0.
R. Rhodes questioned the progress for the Knox Box ordinance. Mayor Carter stated that Village Attorney R. Rutherford is reviewing the document.
Finance (B. Carter):
B. Carter presented the draft of the Appropriations Ordinance. The ordinance needs to be approved at the next Board meeting and filed with the County by July 31st.
Personnel/Human Resources ( G. Henson):
Nothing to report.
Health & Safety (T. Burke):
T. Burke reported the Attorney General's investigator has visited a local business concerning ADA compliance, and the investigation is continuing.
T. Burke attended the recycling meeting on June 21, 2007. There is a Grant of $41,000 to be spent and a meeting is set for August to determine appropriations of these funds. The Village is not eligiable for this Grant.
Mayor Carter has spoken to R. Rutherford in regards to the property on State Street. There must be a lien placed on the property in order for the Village to recover its expenses. T. Burke suggested having the work done as soon as possible due to the safety issues. B. Carter suggested having the County take responsibility for the bids. Recommendations for R. Rutherford to handle the necessary paperwork. Motion to have the County receive bids and complete the demolition of the property at 627 S. State St. by J. Bukantos. Second by G. Henson. Motion passed 6-0.
Public Works, Streets, Alleys and Utilities (J. Bukantos):
J. Bukantos stated the area on South and 3rd streets needs to be addressed due to the drainage problems. J. Bukantos has visited the area with Supervisor Rhodes. Supervisor Rhodes agrees the area needs to be cut back to allow for proper drainage. J. Bukantos will speak with the homeowners.
J. Bukantos has received estimates for the cost of concrete . B. Carter and R. Rhodes suggested that the bids for the curbing projects be done separately, and to place an ad for open bids. T. Burke suggested having ramps in place to meet the ADA guidelines. R. Rhodes suggested placing a ramp for vehicles to use during special events. J. Bukantos and R. Rhodes will be working together on this project.
Community Development (J. Caudle):
Mayor Carter presented TIF Association dues, which will be due in July 2007, to be presented at the next Board meeting.
J. Caudle presented a letter sent to area business owners asking for suggestions for a Beautification Project on and around the Village Square. J Caudle stated there has been a suggestion for flower pots to be placed.
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J. Caudle presented a complaint that the alley way on State Street has overgrown brush and needs to be addressed. T. Burke will look into the matter.
Old Business
Mayor Carter has corresponded with R. Rutherford regarding the issue of the personnel changes. Mayor Carter stated that R. Rutherford is working on this matter.
New Business
Mayor Carter presented the flood buyout close out and has been working with Rusty Tanton on this matter. B. Carter questioned what could the Village use these monies for.
Motion to adjourn to Executive Session to discuss Resolution of Personnel Issues at 8:19 P.M. by B. Carter. Second by T. Burke.
Open Meeting Continuation
Motion made B. Carter to eliminate the position appointed for Zoning Administrator to be assumed by an employee of the Village Public Works Department. The employee will be determined by the Supervisor of said Department and receive the additional pay for the Zoning Administrator position. Second by T. Burke. Burke, Caudle & B. Carter voted “Yes”, Henson and Rhodes voted “No”, Bukantos voted “Present”, and the motion passed. Mayor Carter will speak with the current Zoning Administer of this change.
Motion to adjourn by G. Henson at 8:39 P.M.
Wade Carter
Village President
Tracey Oldridge
Village Clerk