Board Meeting Minutes
June 13, 2007
Minutes Board Meeting
Page 2950
The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday June 13,2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Randy Rhodes “Here”, Betty Carter “Here”, Joe Bukantos “Here”. Not present Tom Burke and John Caudle.. Also Present were Treasurer Lucille Hundley, Police Chief Jamie Lomelino.
The minutes of the regular Board meeting on May 23, 2007 were presented. After reviewing and any correction made a motion to approve was made by B. Carter and second by J. Bukantos. Motion passed 4-0
The monthly bills were presented for approval. After additions and any corrections were made a motion to approve the bills made by R. Rhodes. Second by J. Bukantos. Motion passed 4-0.
Julie Rhodes representing the Divernon Homecoming Committee was present to request a Temporary Liquor License for the days of June 28, 29, 30th. The committee is also requesting the fees for a license be waived. Motion to approve a Temporary Liquor License to the Homecoming Committee made by G. Henson. Second by J. Bukantos. Motion passed 4-0.
R. Rhodes also informed the Board that the thoroughfares of First and Dodd streets in the Business District, will be closed as of 12:01 A.M. Saturday June 30th. The Board agreed to this decision. Also discussed, the Security for the Homecoming. The Sangamon County Sheriffs Department will provide assistance Friday June 29, and Saturday June 30th during the evening hours. The Homecoming committee will be taking care of the cost for their services and is asking the Board for ½ to be reimbursed the the committee. Motion made to reimburse the Homecoming committee ½ the cost for the added security once proof of payment is received was made by B. Carter. Second G. Henson. Motion passed 4-0.
Supervisor (L. Rhodes):
Nothing to report.
Mayor Carter presented a letter from Village Attorney R. Rutherford regarding the Hunter Lake project. The letter is in response to the U.S. Army Corp of Engineers concern regarding the effluent for the sewer treatment plant that is discharged into Brush Creek . Brush Creek will be a tributary to Hunter Lake. The current agreement that was made in 2003 is no longer acceptable. The letter contains comments on behalf of the Village board regarding a future agreement to re-route the effluent.
Police (J. Lomelino):
Police Chief Jamie Lomelino reported the bicycle safety course is going well. There are 12 participants.
The course will end on June 15th and the participants will be having a lunch at Bearden's Family Restaurant and receive a Certificate of Completion.
Chief Lomelino repoarted that Officer R. Pearce will be graduating on June 22nd.
J. Bukantos questioned the safety concerns of the skateboarders and scooters being ridden in the streets.
J. Lomelino will address this issue.
R. Rhodes questioned the portable radios use. J. Lomelino stated that the radios are not working
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properly and will have them checked.
B. Carter questioned a previous complaint on Dodd Street regarding a semi-truck improperly parked in front of a hydrant.
Treasurer (L. Hundley):
Hundley presented the Treasure's report.
Hundley stated the State sales and income taxes have been received at the amount of 15,716.18. L. Hundley questioned whom would be doing the audit for this year. B. Carter stated that Gregerich has done the audit in the past and suggested getting an proposal for them to do the audit this year.
Mayor Carter questioned who would be publishing the Treasurer's report. B. Carter questioned the deadline for that report. L. Hundley stated the deadline is October.
L. Hundley stated that J. Belford has started her training and will be returning on the 26th of June for further training.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes stated that he has spoken to a representative of AmerenCips regarding the light pole on Corn Silk Lane. The Village would be responsible for the cost of $2000.00 for the new pole. R. Rhodes is checking on the easement and will be speaking to the representative for further information.
R. Rhodes reported the Public Works Building doors are in need of replacement. Supervisor Rhodes had an estimate done with Midwest Garage Doors at a cost of $8739.00. Due to the past expenses of the building the cost would be feasible. B. Carter made a motion to accept the proposal from Midwest Garage Doors, per the proposal at a cost not to exceed $8739.00 for replacing the five overhead doors. Second by R. Rhodes. Motion passed 4-0. R. Rhodes also suggested having the roof repaired on the older building .
R. Rhodes reported the concrete in front of the ball field concession stand is in need of replacement. B. Carter suggested getting estimates and publish open bids in the Divernon News.
R. Rhodes presented the Knox Box Ordinance. The Fire District has passed the ordinance. R. Rhodes explained the need and reasons for these boxes in businesses. B. Carter asked if there is a list available of whom would be needing these items. There are concerns regarding businesses that will be forced to buy. R. Rhodes stated the Ordinance has been revised to effect future businesses. Mayor Carter will have R. Rutherford look over Ordinance to discuss at future meeting.
R. Rhodes questioned the Village web site. R. Rhodes has spoken to Frank Marsaglia for a possible proposal. R. Rhodes will check into what options are available.
Finance (B. Carter):
Nothing to report.
Mayor Carter presented the Prevailing Wage Ordinance For approval. Motion to approve the Prevailing Wage Ordinance 2007-02 by R. Rhodes. Second by G. Henson. Motion passed 4-0.
B. Carter will be meeting with Chief Lomelino and Supervisor Rhodes next week to go over the FY 08 appropriations and budget. B. Carter is asking the Board how much to appropriate for ESDA and the Sidewalk Program. B. Carter explained the monies set aside for sidewalks, per Benton and Assoc.
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estimate, is 19,000. B. Carter will be speaking to a County Engineer regarding the Road and Bridge money being used for sidewalks. The Board will recommend $10,000 appropriated to ESDA and $30,000 in the General fund for the Sidewalk program. The Appropriations Ordinance must be passed and filed with the County by July 31.
Personnel/Human Resources ( G. Henson):
Nothing to report.
G. Henson is working on the job descriptions.
Health & Safety (T. Burke):
Nothing to report.
G. Henson presented the next recycling meeting for 6-21-07 from the Sangamon County Public Health Department.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
J. Bukantos has spoken to Mike Brown regarding replacement costs for the curbing at 30.00 per foot. J. Bukantos also presented a list of areas in the Village that are in need of sidewalk replacement. J. Bukantos and R. Rhodes are working on a plan for the project regarding the areas that need immediate attention to the least. J. Bukantos has 2 applications of interest at this time.
J. Bukantos reported the areas on Kenny and State streets and Third and South Streets need to be addressed with Supervisor Rhodes due to the improper drainage.
Community Development (J. Caudle):
Nothing to report.
Old Business
Mayor Carter presented a personnel code revision. B. Carter has had a response from Attorney R. Rutherford and he will be consulting with C. Draper on this matter.
Mayor Carter questioned the property on State Street. B. Carter presented a letter form R. Rutherford regarding the property taxes. An organization form Georgia has paid the Property taxes this year and has 2 more years to pay before the city can do anything in regards to the property. Sangamon County has declared the property a hazard. B. Carter will consult with R. Rutherford to possibly have the property demolished.
R. Rhodes presented information from the IML Conference that a 50 cent charge on copies is to high, it was decided in a court case.
R. Rhodes also stated that the speaker on NIMS stated that as of September 1, 2007 it will end the voluntary compliance for NIMS. If the Village receives Federal money it may be audited to see if it is in compliance.
New Business
Village Clerk T. Oldridge presented five renewals for liquor and gaming licenses. Motion to approve the renewal of all five licenses by B. Carter. Second by J. Bukantos. Motion passed 4-0.
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Motion to adjourn G. Henson. Meeting adjourn 9:54 PM.
Wade Carter
Village President
Tracey Oldridge
Village Clerk