Board Meeting Minutes
May 23, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday May 23, 2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Tom Burke “Here”, Randy Rhodes “Here”, Betty Carter “Here”, John Caudle “Here”, Joe Bukantos “Here”. Also Present were Superintendent Larry Rhodes, Treasurer Lucille Hundley, Police Chief Jamie Lomelino.
The minutes of the regular Board meeting on May 9, 2007 were presented. After reviewing and any corrections made, a motion to approve was made by B. Carter and second by R. Rhodes. Motion passed 6-0
The monthly bills were presented for approval and any corrections made. A motion to approve the bills made by B. Carter. Second by G. Henson. Motion passed 6-0.
Mayor Carter requested approval for the appointment of Tom Burke for Mayor Pro-Tem in the absence of Mayor Carter. Motion to approve made by J. Bukantos. Second by R. Rhodes. Motion passed 5-0. Tom Burke abstaining. Mayor Carter excused himself due to illness.
Kathrine Garrett Superintendent of the Auburn School District was present requesting a building permit for a new bus garage north of the school. They are also asking that the fees for the permit be waved. B. Carter informed Garrett that a building permit must be filled out prior to the Boards approval and the fees will be taken into consideration. Superintendent Rhodes informed Garrett that there is a storm drain in the area and should have the area surveyed.
Stephanie Kaylor was present questioning the Police Chief regarding the School Zone signs for safety reasons. J. Bukantos mentioned that the signs on Kenney and State streets are being vandalized and are in need of repair. Superintendent Rhodes will have the repairs done. B. Carter questioned the speed zones for the school . Chief Lomelino will check with D.O.T. for further information.
Coy Ralston presented to the Board a building permit application for 37 W. Lewis to replace a mobile home. Pro-Tem Mayor Burke requested an explanation of the replacement which was provided to the Board. C. Ralston is in compliance of the Ordinance. Motion to approve made by J. Bukantos. Second by G. Henson. Motion passed 5-0.
B. Carter quoted Page 27 of the Zoning Ordinance to Ed Stade Zoning Administrator. J. Bukantos questioned when the permits are done and recorded. E. Stade stated that they are turned into the office manager S. Arter.
Supervisor (L. Rhodes):
L. Rhodes reported the Virginia Street extension has begun and the excavation should be complete on May 24,2007. MFT bids have been received and are lower than the original estimates. Truman Flatt has the lowest bid and had done the previous years work. J. Bukantos questioned the quality of work from last year. L. Rhodes stated that they are satisfied with their work. B. Carter made a motion to accept the bid from Truman Flatt. J. Bukantos second. Motion passed 5-0.
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L. Rhodes would like to see the road work completed by the time school resumes in the fall. A complaint was presented to L. Rhodes with a complaint regarding road conditions on 3rd and South St. L. Rhodes explained the sod has been built up and will be repaired when the roads are oiled and rocked. L. Rhodes explained the area needs to be sloped. J. Bukantos suggested to have the area checked to see if there is anything that can be done to improve the condition. J. Bukantos will speak to the homeowners to explain the future repairs. R. Rhodes questioned the need for a grader to help improve the conditions.
Police (J. Lomelino):
Police Chief Jamie Lomelino reported that Nellie Allen has returned to work.
MDC Grant has been approved for $7525.00 for a new computer for the squad car.
Chief Lomelino reported that 1 applicant for animal control officer has moved. The remaining 2 need further discussion. B. Carter explained the previous Animal Control Officer Powell would be interested in the position if use of a tranquilizer gun could be available. Chief Lomelino explained the liabilities of use of a tranquilizer gun and that Sangamon County Animal Control is responsible for handling situations that would require such force. Chief Lomelino will have the Burn Control and Animal Control Ordinances published in the paper.
Chief Lomelino would like to conduct a bicycle safety course this summer, and possibly a Junior Police Academy by the end of the summer.
Chief Lomelino presented the CMS Federal Surplus for Law Enforcement. There is a fee of 150.00 for 1-5 officers to pick up items at the surplus. All items are free of charge. Chief Lomelino has presented it to Mayor Carter and will be discussed at the next Board Meeting.
Treasurer (L. Hundley):
Hundley nothing to report.
Hundley reported there is no new progress on the IEMA Flood Buyout Audit. L. Hundley is to check with R. Rutherford on the progress. L. Hundley mentioned that Village Clerk Oldridge needs to sign the paperwork at the bank.
L. Hundley suggested to have Jann Belford start her training on June 1st, 2007.
Committee Reports
Building,Grounds and Lights and Technology ( R. Rhodes):
R. Rhodes presented the Knox Box Ordinance for discussion and questioned why the previous Board did not take action on this after it was presented to them by the Divernon Fire Protection District Board of Trustees. R. Rhodes stated that this ordinance was approved by the Fire Board and is now a requirement in the fire district. B Carter stated the Fire Department was to discuss the project with area business owner to determine if placement of a lock key box was acceptable. B. Carter suggested that R. Rhodes have copies of the Ordinance for the Board at the next meeting for further discussion.
R. Rhodes discussed the request for a new street light on Corn Silk Lane. At the present time there is one street light at the north end of the street. J. Bukantos stated the installation and cost are maintained by the Village. R, Rhodes stated a resolution should be passed prior to installation. R. Rhodes will contact AmerenCips for further information.
R. Rhodes presented a letter form ACS regarding computer tech support at an annual cost of 360.00 per
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year. B. Carter suggested having L. Hundley check on the current tech support services.
Finance(B. Carter):
B. Carter reporting the revised Chart of Accounts was started on 5-23-07. All department heads are coding their own expenses. B. Carter reported on the Appropriation Ordinance. L. Hundley presented the Treasurer's report.
J. Bukantos questioned whether the gas fund can be used for any other project other than the gas. B. Carter stated she doesn't think the Funds may be used for other purposes but will be checking it out.
Personnel/Human Resources ( G. Henson):
Nothing to report.
B. Carter stated the personnel records will be passed on to G. Henson.
Health & Safety (T. Burke):
T. Burke reported there is no further development on the ADA suit.
T. Burke reported on the weed problem at the UCB development. B. Carter suggested speaking to Fred Jessup regarding this matter.
T. Burke requested an update on the NIMS. R. Rhodes stated the Fire Department will be having a NIMS meeting on Tuesday May 29, 2007.
T. Burke reported that Terry Schuster will be continuing his position as the ESDA Coordinator. T. Burke will be assisting with coverage during T. Schuster's absence.
Chief Lomelino reported the homeowner on 1st street has cleaned the wood that was in the right of way.
Supervisor Rhodes reported he will be working with Chief Lomelino regarding the alleys that need to be cleaned and widened. T. Burke suggested a public notice regarding the alleys be made.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
J. Bukantos presented a compliant regarding the sidewalk on Lincoln Street. R. Rhodes will assist J. Bukantos to checked areas that are in need of repair.
J. Bukantos presented a complaint regarding semi-truck parked on a neighbors property and is causing damage and blocking a fire hydrant. Chief Lomelino will address this issue.
Community Development (J. Caudle):
Nothing to report.
B. Carter stated a UCB representative reported that the demolition will begin on June 2, 2007.
J. Caudle questioned the flood buyout properties and what future development can be done. J. Caudle will speak with S. Darling regarding the present committee. B. Carter suggested that a new committee be developed due to the members that have moved.
Old Business
Mayor Pro-Tem Burke questioned the coping fees. B. Carter stated S.Arter is waiting on a response from Emerson Press regarding charges.
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R.Rhodes presented a request to attend the meeting for newly elected officers at Rend Lake on June 8th and 9th. R. Rhodes and J. Caudle will be attending. B. Carter made a motion to approve fees of 220.00 to attend the conference. Treasure will pay entry fees and Trustees will be reimbursed for meals, hotel and mileage. Second by J. Bukantos. Motion passed 5-0.
New Business
Nothing to report.
B. Carter made motion to enter executive session at 9:00pm to correct minutes. Second J. Bukantos. Motion passed 5-0.
Open Meeting Continuation
B. Carter made motion to approve the executive minutes of May 9,2007. Second by R. Rhodes. Motion passed 5-0
Motion to adjourn G. Henson. Meeting adjourn 9:16 PM.
Wade Carter
Village President
Tracey Oldridge
Village Clerk