Board Meeting Minutes
May 9, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday May 9,2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Tom Burke “Here”, Mike Murphy “Here”, Betty Carter “Here”, Kelly Horn “Here”. Also Present were Superintendent Larry Rhodes, Treasurer Lucille Hundley, Police Chief Jamie Lomelino.
The minutes of the regular Board meeting on April 25, 2007 were presented. After review and any corrections, a motion to approve was made by T. Burke and second by M. Murphy. Motion passed 5-0
The monthly bills were presented for approval. B. Carter discussed the Water Fund. The IEPA testing fees have increased in the past year. Supervisor L. Rhodes will be checking into a new company for testing next year and will present a proposal. Motion to approve the bills made by B. Carter. Second by K. Horn. Motion passed 5-0.
The newly elected officials were present, to be sworn in. Mayor Carter swore in the Clerk Tracey Oldridge. Clerk Oldridge swore in Mayor Wade Carter, Trustee Joe Bukantos, Trustee Randy Rhodes, and, Trustee John Caudle. Trustee Mike Murphy and Kelly Horn then excused themselves from their positions and thanked everyone for their time serving the Village.
Several Village citizens were present to speak to the Board in regards to past due gas bills. All citizens were heard and arrangements were made on a need to need basis.
Zoning Administrator Ed Stade was present to address complaints that he has received from citizens in regards to properties in need of clean up. B. Carter stated that the complaints need to be addressed to the Chief of Police. E. Stade questioned whether a property that has had tornado damage needs to have a building permit to rebuild a garage on the existing slab. The Board informed E. Stade that if the structure will be larger than the original, then a new building permit must be obtained. B. Carter questioned the property on Lincoln street, that Stade is currently working on, needing a building permit to make the improvements. E. Stade stated that he has not increased the size of the structure and a permit was not necessary. UCB is seeking a building permit. The Board is responsible for approving building permits to businesses. Coy Ralston is asking to replace a trailer that was damaged due to a tree falling on it. The Board recommends that he come before the Board for approval. A Representative of the Auburn School District is asking for the use of an easement north of Henrietta Street for access of the school buses. Supervisor Rhodes informed E. Stade that this area is not an easement and is private property.
Supervisor (L. Rhodes):
Supervisor Rhodes presented a potential 10 year supply deal from UGM for purchase of natural gas. There will be a meeting in regards to this matter and Supervisor Rhodes will request information. IMGA also has new information and he will be checking on this offer also.
Supervisor Rhodes presented a Resolution for Participation in the State of Illinois Federal Surplus
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Property Program. Supervisor Rhodes, Chief Lomelino and Mayor Carter are approved for purchases.
Motion to approve the resolution 2007-1 made by B. Carter. Second By T. Burke. Motion passed 6-0.
Supervisor Rhodes reported that the Virginia Street extension will by another 2 weeks.
Police (J. Lomelino):
Police Chief Jamie Lomelino reported that the property on High School Street with the Health Department Violation has been turn over to the States Attorney's office. Chief Lomelino has spoken to Allen Alexander and it has been filed.
Officer Pearce's training is going well.
Chief Lomelino is checking into the ordinance in regards to abandoned cars. Chief Lomelino is not clear on the description of towing and is checking with Village Attorney Roger Rutherford for assistance in this matter.
Chief Lomelino reported the property on First street regarding the wood pile being on the right of way. As of May 8th it had not been removed and Chief Lomelino will be issuing a fine daily until the matter is resolved.
R. Rhodes reported on the NIMS class on May 21 through May 25. Rhodes will check the ordinance to determine who should attend. Chief Lomelino will check on schedule for availability.
Treasurer (L. Hundley):
Hundley passed out the monthly Treasurer's report.
Hundley reported there is no new progress on the IEMA Flood Buyout audit.
Hundley requested permission from the Board to write checks to the Sangamon County Recorders office for the lein's placed on properties for past due utilities. The fee of 29.00 must be sent at the time the lein is mailed to their office. B. Carter motioned for the authorization. J. Bukantos Second. Motion passed 6-0.
B. Carter made suggestion to having Jann Belford be trained as a back up for L. Hundley.
B. Carter questioned the balance of the general fund for Police. Hundley reported that the money transferred was after the report was made.
Supervisor Rhodes requested the clothing allowances of 250.00 for the public works employees. B. Carter stated to have the allowance added to the bills under water sewer and gas and the police department under police.
Committee Reports
Mayor Carter passed out the committee assignments for the New Board.
Building,Grounds and Lights and Technology ( R. Rhodes):
Nothing to report.
R. Rhodes is requesting a listing of the properties owned by the Village of Divernon.
Finance (B. Carter):
B. Carter reporting on the Chart of Accounts. New coding of the bills for the first of the month went well. Items will be coded properly by each department head.
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Personnel/Human Resources ( G. Henson):
Nothing to report.
Mayor Carter suggested looking into the personnel job descriptions.
Health & Safety (T. Burke):
T. Burke stated there is no new development on the ADA suit. All information requested has been sent.
Public Works,Streets,Alleys and Utilities (J. Bukantos):
Nothing to report.
T. Burke suggested getting the information for the amount of funds available for sidewalk repair. T. Burke also read a letter from a citizen regarding the condition of the sidewalks. J. Bukantos would like to check the sidewalks for those that need immediate attention. R. Rhodes will work with J. Bukantos to determine needs.
Community Development (J. Caudle):
Nothing to report.
J. Caudle questioned about ESDA. R.Rhodes questioned if Terry Schuster is still the ESDA coordinator. T. Burke will check with T. Schuster.
Old Business
Mayor Carter suggested placing a fee for copies made by the Village for Ordinances. S. Arter has had copies outsourced for a fee due to the amount of copies needed. Mayor Carter will check with S.Arter as the amount of those fees. J. Bukantos suggested a fee of 50 cents per copy per sheet for smaller documents. B. Carter made a motion to accept the fee. J. Bukantos second. Motion passed 6-0
B. Carter stated that there have been no reports from E. Stade regarding building permits. Reports are to be made every quarter. R. Rhodes questioned to whom E. Stade should be reporting to. Mayor Carter will check with E. Stade as to the status of the report.
B. Carter suggested that the Clerk check with Risk Management on the Flood Buyout properties to determine the coverage.
New Business
Mayor Carter passed out the Municipal Calendar. B. Carter passed out information in regards to training for Municipalities. Also information on conferences for newly elected officials.
B. Carter presented a projection form the State of Illinois for State Shared Revenues for various taxes.
Mayor Carter presented a service contract form Dell For the computer hardware which was declined.
B. Carter made motion to enter executive session at 9:42pm. Second T. Burke. Motion passed 6-0
Open Meeting Continuation
T. Burke made motion to approve the executive minutes of April 25,2007. Second by G. Henson. Motion passed 6-0
T. Burke made motion for a pay increase for the Treasurer in the amount of $25.00 per month. R. Rhodes second. Motion passed 6-0.
Motion to adjourn G. Henson. Meeting adjourn 10:28 PM.
Wade Carter
Village President
Tracey Oldridge
Village Clerk