Board Meeting Minutes
April 25, 2007
Minutes Board Meeting
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The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday April 25,2007 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:01 pm. After all in attendance recited the Pledge of Allegiance, the Clerk the called roll call: Mayor Wade Carter, “Here”, Gretchen Henson “Here”, Tom Burke “Here”, Mike Murphy “Here”, Betty Carter “Here”, Kelly Horn “Here”. Also Present were Superintendent Larry Rhodes, Treasurer Lucille Hundley, Police Chief Jamie Lomelino.
The minutes for the April 11, 2007 meeting were presented. After any corrections or additions were made a motion to approve was made by Betty Carter and second by Mike Murphy. Motion passed 5-0.
The bills were presented to the Board . Motion made by Kelly Horn to approve bills second by Tom Burke. Motion passed 5-0 .
Reggie Benton of Benton and Associates presented the Motor Fuel Tax Maintenance Program. Mr. Benton and Supervisor Rhodes recently surveyed the streets for improvements needed. The Maintenance Program presented was scaled down from the original cost to meet improvement needs. Mike Murphy questioned the amount of the original plan. Betty Carter stated that there is not enough money int the Motor Fuel Tax to cover all cost. Tom Burke would like to see that all needs are meet due to the increases expected yearly for improvements. Mr. Benton stated that revisions can be made after a review by the board. Mr. Benton's recommendation is to go ahead with the plan and have the bids submitted as soon as possible to insure the price. Betty Carter has been informed by the Auditor and Sangamon County Treasurer that the Road and Bridge Tax that has been placed in the General Fund should be used only for Road and Bridge expenses. Mike Murphy questioned Supervisor Rhodes in regards to the items that were removed from the original plan, would it be cost efficient to have them completed now. Mr. Benton stated these items would not be compromised by the improvements needed if not completed this year. Kelly Horn made a motion to approve the Motor Fuel Tax Maintenance Program. Second by Mike Murphy. Motion passed 5-0
Mr. Benton presented the Resolution for Improvement by Municipality Under the Illinois Highway Code. Betty Carter made motion to approve. Second by Tommy Burke. Motion passed 5-0.
Mr. Benton addressed the need for the inspection of the water tower that is due. The appropriate time of the year to complete would be in the fall when the high water usage would not be interrupted. The tank is in need of painting also. Mike Murphy suggested an estimate. Mr. Benton suggested the estimate should be approximately $3000.00-5000.00. Kelly Horn questioned the availability of funding. Betty Carter stated that the appropriate funds are available. Mr. Benton will proceed with proposals and present them for approval by the Board. Kelly Horn made motion for approval of proposal. Mike Murphy second. Motion passed 5-0.
Board recognized visitor Mary Hopkins, here on her husbands behalf, to address the abandoned cars on their property. Mrs. Hopkins stated that her husband is using said vehicles for an upcoming demolition derby. The cars will not be returning to the property after that time. Mrs. Hopkins is asking the Boards approval to leave the vehicles until the event takes place. Betty Carter addressed the Ordinance which states the cars must be operable. Kelly Horn questioned the vehicles status at this time. Mrs. Hopkins stated that they are not operable, the vehicle will be operable in time for the Derby. Kelly Horn questioned the safety issues and if the cars are covered when not being worked on. Mrs. Hopkins stated
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not at this time. Mike Murphy questioned if there had been an initial complaint. Jamie Lomelino had made notice upon patrol. Kelly Horn suggested speaking with the homeowner and explaining the Ordinance. Jamie Lomelino is to follow up. Tom Burke suggested the homeowner cover the vehicles with tarps when not working on the vehicles. Board agrees with suggestions.
Supervisor (L. Rhodes):
Supervisor Rhodes reported on the property at 109 S. 1st. St.. The homeowner is stacking wood on the alley right of way. The wood must be removed from this area. Police Chief Lomelino will speak with the homeowner to resolve the problem.
Supervisor Rhodes presented pictures taken of the Lift Station at the Truck Stop. A Semi-trailer has backed into the fence and caused significant damage. Supervisor Rhodes will have the fence repaired and Clerk Oldridge will submit a claim to Risk Management.
Police (J. Lomelino):
Police Chief Jamie Lomelino reported the health risk issue on the property on High School Street has not been resolved at the time of the Board meeting. Police chief Lomelino has left messages with the Sangamon County Department of Public Health and has not received a response. Chief Lomelino has not been able to speak with the States Attorney office to see if the complaint has been filed with them. Betty Carter suggested speaking to Jim Stone of the County Public Health Department.
Chief Lomelino has installed the cage in the new squad car.
Chief Lomelino reported the PTI Training for Officer Pearce is going well.
Chief Lomelino advised the Board that he has applied for a grant for an MDC for 1 squad car still needing a computer. Chief Lomelino stated there should be no problems with approval.
Chief Lomelino reported on the recent concerns of possible School threats. Notes were found at the Virden School and nothing pertained to Divernon School. Virden School's investigation did not find any support from this threat.
Treasurer (L. Hundley):
Hundley passed out the monthly Treasurer's report.
Hundley reported that the IEMA Audit has not been sent. Village Attorney Roger Rutherford was to speak with them or send in the information.
Hundley reported that the Village received a check of $847.00 for the repairs on the siren from Risk Management.
Hundley reported that there are still problems with James Gerberding's payroll sheets. Chief Lomelino stated that he has spoken with James regarding timecards and they will be corrected and any future cards will be correct.
Hundley stated that the funds from the Lift Station checking account have been transferred to the Sewer Fund and are now in Sweep Account.
Committee Reports
Building,Grounds and Lights (W. Carter):
Mayor Carter has spoken with Supervisor Rhodes the Park and the Village Hall have been treated by Tru-Green.
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Finance (B. Carter):
B. Carter reported that she is working on the Appropriation Ordinance and Revised Chart of Accounts.
B. Carter has an appointment set with Mr. Gregurich to review accounts.
Personnel/Technology (K. Horn):
K. Horn will be speaking with Frank Marsalgia regarding password for clerk's computer and some items that need to be addressed prior to the end of this term.
Health & Safety (G. Henson):
Henson reported nothing new on the ADA suits. Village wide clean ads have been placed in area papers. G. Henson addressed the schedule for the clean up and all available times were filled. Supervisor Rhodes asked G. Henson if the Public Works dumpster wold be dropped off Thursday. Rhodes also stated that if the Village uses Wiseman metal trailers, that Wiseman would have to bring their own equipment and operator to load the trailer due to the fact that our equipment can not safely load it because of the height of the trailer.
Streets,Alleys and Utilities (T. Burke):
Nothing new to report.
Supervior Rhodes would like a deadline for limb removal due to storm damage. There are a number of yard waste bags that are not properly tagged. They will not be picked up unless they are tagged.
Mayor Carter questioned the delinquent accounts that need to be addressed. Mayor Carter suggested the Ordinance be reviewed and updated. Mayor Carter will discuss the issues at hand with Office Manager Arter.
Community Development (M. Murphy):
M.Murphy made motion for the Board to approve an ad placement for the 16th annual Lincolnland Allstar Classic on June 22 at Auburn High School. B.Carter made motion for approval a of $50.00 ad. T. Burke second. Motion passed 5-0 .
Mayor Carter stated UCB has started working on the development.
Old Business
R. Rutherford presented the Pre-Annexation Ordinance for review. The changes have been incorporated. Mr. Rutherford stated that the fees have not been addressed and will be ready to discuss at next Board meeting.
B. Carter questioned Mr. Rutherford regarding the property at 627 S. State St. Mr. Rutherford suggested having a title search done,and speaking with Jim Brummet. Jobie Wilson has expressed an interest in the property. Mr. Rutherford also suggested checking with Sangamon County to see who has been paying the real eastate taxes on the property.
New Business
B. Carter discussed the Board Committee Ordinance. Committee assignments that the Board are presently operating on do not reflect the Ordinance. There are also changes made to the Agenda.
Mayor Carter passed a Thank-you card form Nellie Allen.
Motion made by B. Carter to adjourn to executive session at 9:03 pm. To discuss personnel. Second by
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Kelly Horn. Motion passed 5-0.
Open Meeting Continuation
Motion made by K. Horn to issue a Letter of Recommendation for a former employee in exchange for a release of all claims arising during the course of his employment. Second by G. Henson. Henson “Yes”,Murphy “Yes”, B. Carter “Yes”, Horn “Yes”, Burke “No”. Motion passed 4-1.
Motion made to return to executive session to discuss personnel salaries and correct previous minutes by K. Horn .
Second by T. Burke. Motion passed 5-0.
Motion to leave Executive Session at 9:49 PM. by M. Murphy. Second by K. Horn. Motion passed 5-0.
Motion made by K. Horn for approval of salary increases of 5% for employees, L. Rhodes, D. Adcock, J. Rhodes, J. Lomelino and S. Arter. Effective 5-1-07. Part-time employee L. Belford would receive an increase of $1.00 per hour effective 5-1-07. Second by M. Murphy. Motion passed 5-0
Motion to adjourn at 9:51pm.
Wade Carter
Village President
Tracey Oldridge
Village Clerk