Board Meeting Minutes
December 10The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday December 10, 2008 at the Divernon Village Hall. Mayor Wade Carter called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Carter “Here”, Randy Rhodes “Here”, Tom Burke “Here”, John Caudle “Here” Betty Carter “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach, Superintendent Larry Rhodes and Treasurer Lucille Hundley.
The minutes for the November 24th meeting were presented. After any corrections or additions were made a motion to approve was made by R. Rhodes. Second by T. Burke. Motion passed 5-0.
The bills were presented for approval. After additions and corrections were made a motion to approve bills by B. Carter. Second by T. Burke. Motion passed 5-0.
Supervisor (L. Rhodes):
Supervisor Rhodes presented a letter from Benton and Associates stating the Village has approval for any new developments at the UCB project if the work has been completed by Martin Engineering. B. Carter and J. Bukantos questioned if there is a letter of certification from Martin Engineering. Supervisor Rhodes stated a letter from Martin has been received that stated the work is complete. Mayor Cater will check with Benton and Associates regarding the letters.
Police:
Police Chief E. Kirbach stated he has meet with the Sangamon County Sheriff to discuss the new radio system that will go into effect in 2009. The village would be required to have the new system in place by 2010.
Treasurer (L. Hundley):
The monthly Treasurer’s report was presented.
A notice has been received from the Department of Employment Security that the rate for 2009 will be .7%. If the Village wishes to protest this rate it must be done by 1-16-09.
Committee Reports
Building, Grounds and Lights (R. Rhodes):
R. Rhodes reported work on the new garage has begun.
Finance (B. Carter):
Nothing to report.
Personnel/Human Resources (B. Carter)
Nothing to report.
Health & Safety (T. Burke):
T. Burke reported the dumping of the recycling bin could cost in the range of $245.00 to almost $700.00.There has been no futher information available regarding any assistance from Sangamon County.Superintendent Rhodes suggested letting the public know they could dump at the Lake Side Recycling Center on South 6th street in Springfield at no cost.
R. Rhodes stated the Fire codes will be sent to the Fire Marshal by 1-1-09
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos presented a letter from J.U.L.I.E. regarding increase in cost. Superintendent Rhodes stated a rate increase of .15 per notification will be added.
Community Development (J. Caudle):
Nothing to report.
Motion to approve Treasurer Hundley to write checks for the winners of the Christmas decoration contest to be presented at the next Board meeting by J. Caudle. Second by R. Rhodes. Motion passed 5-0.
Old Business
Nothing to report.
New Business
The Board discussed the employee holiday gift cards and the amounts they will receive. The cards will be purchased through UCB with no charge for fees.
Motion to approve full time employees a $100.00 gift card and part time a $50.00 gift card for Christmas by B. Carter. Second by R. Rhodes. Motion passed 5-0.
B. Carter presented the Snow Route Ordinance for discussion. B. Carter suggested a letter be sent to the businesses and persons living on the snow emergency route to inform them of changes that will affect the need to move vehicles. The matter was tabled for discussion at a later date.
Mayor Carter questioned the preferred time off for employees during the holiday season. Supervisor Rhodes stated the employees would prefer to have Friday December 26th off. Motion to allow full time employees the 26th of December off by T. Burke. Second by B. Carter. Motion passed 5-0.
B. Carter stated a letter was received from the insurance carrier for health insurance that states a rate increase of 26%. A Representative from the insurance company was present at the Village to discuss the options with the employees. After discussion with the employees a plan was presented that would cost the employee’s approximately a $19.00 per pay increase for coverage. The insurance must be informed of changes by 1-1-09. B. Carter noted that the Personnel Ordinance requires that any future premium increases must be paid by the individual employees. Motion to approve changes to coverage for insurance and the Village will pick up additional cost for the employees by R. Rhodes. Second by J. Bukantos. Motion passed 5-0. B. Carter pointed out that the Personnel Ordinance will need to be amended to reflect this change.
Village Clerk presented 4 liquor licenses to be approved. Motion to approve 4 licenses for liquor by T. Burke. Second by J. Caudle. Motion passed 5-0.
Motion in to go into Executive Session by R. Rhodes.
Open Meeting Continuation
Motion to adjourn by R. Rhodes at 8:17 p.m.
Wade Carter Tracey Oldridge
Village President Village Clerk
Minutes go here.