Board Meeting Minutes
December 9, 2009The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday December 9, 2009 at the Divernon Village Hall. Mayor Pro-Tem Tom Burke called the meeting to order at 7:00 pm. After all in attendance recited the Pledge of Allegiance, the Clerk called roll call: Mayor Pro-tem Tom Burke “Here”, Melissa Layton “Here”, Kelly Horn “Here” and Michelle Bennett “Here”, Joe Bukantos “Here”. Also present Police Chief Eric Kirbach, Superintendent Larry Rhodes and Treasurer Lucille Hundley. Not present Acting Mayor Randy Rhodes and Randy Rieke.
The minutes for the November 24th regular meeting were presented. After any additions or corrections were made a motion to approve was made by K. Horn. Second by M. Layton. Motion passed 4-0.
The bills were presented for approval. After additions and corrections were made, motion to approve bills by M. Bennett. Second by J. Bukantos. Motion passed 4-0.
Mayor Pro-tem recognized visitor Brenda Chambers to discuss the property at 821 S. 1st. Street. The homeowner has removed the trailer and there is debris left on the property. The Village has sent a letter to the homeowner and if no resolution is received the Sangamon County Health Department will be contacted. Discussion was held to determine if Village could clean up property and charge the homeowner the fees. The homeowner has 5 working days to respond before any action can be taken.
Supervisor (L. Rhodes):
Supervisor Rhodes reported the new odorizer has been installed on the gas system.
Police:
Chief Kirbach has received 36 applications and will be doing testing this week.
Chief Kirbach requested to attend the Annual Chief’s Conference in Chicago in January. The cost of the meeting and lodging will be $447.80. Motion to approve the Chief Kirbach to attend the Annual Chief’s Conference in Chicago for the amount of $447.80 by M. Bennett. Second by M. Layton. Motion passed 4-0.
Treasurer (L. Hundley):
Treasurer Hundley presented the monthly Treasurer’s report.
Committee Reports
Public Works, Streets, Alleys, and Utilities (J. Bukantos):
J. Bukantos has spoken to the railroad and work is scheduled to begin the week of 12-14.
T. Burke presented the bid from Carter Tree Service for removal of tree at 1st and Springer for $800.00 and the tree at 115 W. Springer for $1000.00. Motion to accept bid for $1800.00 from Carter Tree Service by K. Horn. Second by J. Bukantos. Motion passed 4-0.
T. Burke presented a Resolution to retain Ernest Rettberg as Otter Lake Water Commissioner for a 6 year term. Motion to pass Resolution 2009-002 by J. Bukantos. Second by M. Layton. Motion passed 4-0.
Finance (R. Rieke):
Mayor Pro-tem presented the Tax Levy Ordinance for Approval. Motion to accept the Tax Levy Ordinance by K. Horn. Second by M. Layton. Motion passed 4-0.
Motion to approve the Abatement by M. Bennett. Second by K. Horn. Motion passed 4-0.
Personnel/Human Resources (K. Horn):
K. Horn stated the employees have decided to take a ½ day on Christmas Eve and ½ day on New Years Eve.
K. Horn will have information available at the next Board meeting regarding the changes in the employee health package.
K. Horn stated he is looking in to getting all the Village Ordinances in electronic form to be able to place them on the web site.
Health & Safety (M. Bennett):
M. Bennett stated there has been numerous violation letters sent to homeowners regarding clean up of property.
M. Bennett is continuing work on the NIMS project.
Building, Grounds and Lights (T. Burke):
T. Burke stated they are checking into a furnace for the Police garage.
Community Development (M. Layton):
Nothing to report.
Old Business
Mayor pro-tem stated the information requested by the Attorney General for the ADA suit is being put together by Acting Mayor R. Rhodes and will be sent when completed.
New Business
Nothing to report.
Motion to go in to Executive Session to discuss Personnel by K. Horn.
Open Meeting Continuation
Motion to approve employee gift cards for Christmas, full time employees $100.00, part time employees $50.00, to be purchased at UCB by K. Horn. Second by M. Layton. Motion passed 4-0.
Motion to adjourn by M. Layton at 8:42 p.m.
Tom Burke Tracey Oldridge
Mayor Pro-tem Village Clerk